Page 34 - The Piper Associate Handbook - August 2015

The Piper
Associate Handbook
PAID TIME OFF (PTO) Policy for HOURLY ASSOCIATES* Effective June 2015
(*PTO policy for salaried associates is distributed separately)
PTO Policy Statement
It is the policy of the Piper to provide Paid Time Off (PTO) to eligible associates. PTO is a comprehensive paid-leave program and combines traditional vacation, sick time and holidays into a single benefit award. The purpose of paid time off is to give each associate more flexibility in the use of his/her paid time off while allowing the Company to better schedule absences so as to provide appropriate coverage and reduce costs due to unexpected absences. To assure that the program will be administered uniformly there are certain conditions or policies regarding Paid Time Off. Paid Time Off is granted with the approval of the Leader/Mentor based on the needs of the Company, the reasons for requesting time off, the time preference, and associate’s length of service. The sections below describe in detail eligibility for, accrual of, use of and payment for Paid Time Off.
Application
This policy applies to eligible community staff as defined within this Policy.
Provisions
1. Eligibility. PTO is awarded to associates regularly scheduled and working 60 to 80 hours per pay period. New associates will begin accruing PTO upon the successful completion of the ninety-day (90-day) introductory period. Per diem and temporary associates are not eligible for PTO. Part time associates by definition under the PTO policy will be those regularly scheduled and working from 40 – 59 hours per pay period, will NOT be eligible for PTO.
2. Change in Status. If, after successful completion of the introductory period, an associate changes to PTO eligible status, the associate will be eligible to accrue PTO based on his or her new status effective on the date of the change in status. Associates who transfer to PTO ineligible status will receive a cashout for up to 40 hours of unused accrued PTO as of the date of transfer to PTO ineligible status unless otherwise required by state law.
3. Benefit Year. The benefit year for the PTO plan is from associate’s anniversary date, which is usually the date of hire or eligibility date for the PTO plan.
4. Accrual of PTO. The amount of PTO which each associate will accrue depends upon the associate's job classification, the associate's length of service, and the number of hours paid per pay period up to 40 hours per work week. An associate’s maximum PTO accrual (per pay period) is based on the number of hours paid not to exceed 40 hours per work week.
PTO will be accrued on a pay period basis. The date of accrual will coincide with each pay period end date. Associates must be PTO-eligible on the date of accrual in order to accrue PTO for that pay period. In other words, associates must be actively employed and PTO eligible through the last day of the pay period in order to accrue PTO for that pay period.
The attachment to this policy is the schedule. The schedule will include any special provisions regarding the use of PTO within the Community.
5. Calculation of PTO for New Associates. PTO accruals begin on the first day of the pay period in which the 91st day of employment falls, and will be available to the associate for use the beginning of the next pay period. Please refer to the PTO Schedule at the end of this policy.
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