Page 354 - CHST Research Adminstration eBook 2 of 2 (Q4 2021)

STANDARD OPERATING PROCEDURE
6. PROCESS MAP
Research Administration SOP No: E008
SOP Title: Children’s Health Research Week Conference Planning
Planning and Preparations
Post public registration for participants
Secure rooms and catering accommodations
Complete applications for CME and CNE credit
Recruit volunteers for conference support
Forward expenses to Research Business Manager for approval
Assess future plans of conference, identify potential speakers, and identify conference objectives to support CME/CNE applications
Speakers and Presentations
Confirm presentation logistics using Appendix B – Speaker Acceptance Email Template
Follow up with all speakers leading up to conference and at the completion dates for required forms
Solicit speaker suggestions from previous year’s assessments, planning committee, and research community within Children’s
Invite potential speakers using Appendix A – Speaker Invitation Email Template
Notify planning committee of speakers confirming interest
Draft agenda for conference
During the Conference
Ensure all planning logistics have been confirmed by supporting institutional entities
Track attendance and metrics as required by CME/ CNE credit approval
Send out daily assessments/ surveys to all attendees
Send assessment to speakers using Appendix D – Speaker Feedback Template
Page 4 of 9
CREs
CREs
Planning Committee CREs