Page 141 - eBook Version 8 Book 1 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: R-Reg-009
SOP Title: ClinCard Establishment, Distribution and Management
v) Once the payment has successfully been requested the “Pending Payments” area of the “Subject Information” screen will reflect the payment. It will also be reflected in your “Recent Activity” in the middle of the screen
vi) If the Subject has opted to receive email and/or text messages, the Subject will receive a payment confirmation communication
4.8 Appointment Reminder Setup
Once you have selected an existing Subject or registered a new Subject, you will be brought to the “Subject Information” screen. On the right-hand side of the screen, you will see options that represent all of the actions you can perform on the Subject.
i) Click Schedule Appointment and a pop-up menu will appear
ii) Enter the date and time of the Subject’s next appointment
iii) Click Schedule
iv) The appointment has been stored and will appear at the bottom of the
“Subject Information” screen under the header “Upcoming Appointments”
v) If the Subject has opted to receive email and/or text messages, the Subject will receive a reminder communication 3 days and 1 day prior to the Subject’s next appointment
5. PROCEDURE FOR SPARC AT METROCARE
This section covers ClinCard usage specifically for the SPARC at Metrocare Study.
5.1 Requesting ClinCards
The CRC will request 50 cards at a time from the research administration. When the supply decreases to 20 cards, a request to replenish the cards will be placed with the research administration.
5.2 Maintaining ClinCards
The ClinCards will be stored in a secure location on the 12th floor (Outpatient Psychiatry) of the Chase Building. They will be placed in a locked cabinet in a locked office space. Only the required number of ClinCards will be taken to the three Metrocare locations. The CRC will check in weekly with the Clinic Manager and Principal Investigator (PI) to report the number of cards being used and gain approval for the following week’s issuance. The CRC, Clinic Manager, and PI will have access to the ClinCards.
5.3 Subject Registration
The CRC will follow the following table while registering participants:
Payment
Payment Description Amount Visit Order
Intake/Reason for Living 25 1
Behavioral Activation 25 2
Problem Solving and Distress
Tolerance 25 3
Emotional Regulation 25 4
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