Page 143 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: A016 SOP Title: On Site Mail Management F3.61
1. PURPOSE
The purpose of this Standard Operating Procedure (SOP) is to describe the standard procedures to be followed for managing the on site mail at F3.61.
2. INTRODUCTION
As part of our commitment to excellence, administrators and on site employees are responsible for checking the mail at F3.61 and communicating with other personnel who use F3.61 in their newly assigned virtual roles.
3. SCOPE
This SOP applies to Research Administration.
4. RESPONSIBILITIES
4.1 Research Administration
The appointed on site team lead will coordinate with the Research Administrative Coordinator (RAC), Director or Sr. Director, and Business manager to manage the incoming and outgoing mail at F3.61 by following the procedures as outlined in Section 5.
5. SPECIFIC PROCEDURE 5.1 Incoming Mail
Each week at least once, or as needed, the appointed team lead (TL) will do the following in a timely manner:
• Check the mail stations at: F3.61, F3216.01-2, or 3rd floor reception desk
• Upon gathering the contents, the TL will complete the following mail inventory
email and scan along any packing inventory associated with the deliveries.
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