Page 144 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: A016 SOP Title: On Site Mail Management F3.61
• The Research Administrative Coordinator will assess the inventory and help bridge communication to the respective parties outside RA, and the TL will do the same for the deliveries within RA.
• After the deliveries have ben made, the email inventory is resent with updated status to document all mail queries were resolved.
• All email correspondence will be kept in a folder for accountability.
• Note: Deliveries may need to be locked in F3201 or F3216.01 for safekeeping
until the hand-off can be made.
5.1.1 Outgoing Mail
Upon taking inventory of the mail, there are sometimes packages tor inventory that
need to be returned. The appointed TL should complete the following steps:
• Follow any protocol specific of IATA directed guidance
• Assess the appropriacy of: 1) arranging a courier, 2) walking the package to the mail room, or 3) otherwise depositing in the outgoing mailbox at F3.61.
• Send email upon completing the mail out:
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