Page 415 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE
Appendix B – Research Week Acceptance Email Template
Dear [Speaker’s Name],
Research Administration SOP No: E008
SOP Title: Annual Research Conference Planning
Thank you for agreeing to speak at Research Week to be held at [Insert location] on [Insert date]. We are honored that you are taking time out of your schedule to help Children’s Health inform and educate our research community.
As previously stated, the conference learning objectives are as follows:
• Objective 1
• Objective 2
• Objective 3
Please consider these learning objectives as your plan your presentation although we defer to your expertise and passionate advocacy for pertinent talking points. In order to support Continuing Medical Education (CME) and Continual Nursing Education (CNE) credit approval for the conference, your talk will need to support these objectives. Consider also the following as a guideline for your presentation (as per CME/CNE guidelines)[Update as needed per presenter]:
• Defining your topic
• Discussing your topic and its impact on current care
• Examining ways to incorporate your topic into practice or potential for collaborations
• Identifying future paths for topic to be researched
As a speaker for [Insert name of event], it is our hope that you will:
• Provide an outline of your planned presentation (the final version being subject to change) in advance of [Name of Event] by [Due Date]so that we may get CME/CNE credits approved for your talk specifically
• Complete the attached disclosure forms by [Due Date] as required by CNE/CME
• [Keep as necessary if paid presenter] Review and sign the attached contract between
Children’s Health and yourself as a paid presenter at [Name of Event]
• Discuss any anticipated or potential roadblocks with the conference planners as soon
as possible
Again, we thank you for your time and support for [Name of Event] and look forward to working with you in advance of this conference to advance research.
Best,
William Jones and Joshua Fedewa Clinical Research Educators Children’s Health
Page 7 of 9