Page 414 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE
Appendix A – Speaker Invitation Email Template Dear [hopeful speaker],
Research Administration SOP No: E008
SOP Title: Annual Research Conference Planning
I hope this message finds you well. The Children’s Health Research Educators (William Jones and Joshua Fedewa) are honored to invite you to speak at [Event Name].
[Research Week Description] Research Week is a full-week conference curated by William and Joshua with an audience of about [#] at [Event location]. Our goal is to educate and celebrate the research community within the Children’s Health network and to foster collaborations and conversations that will move patient care forward. We are aware of the [research work] that you are completing and would be so excited if you would join us.
[Annual Conference Description] The Annual Research Conference is a full-day joint conference between Children’s Health, the University of Texas Southwestern Medical Center, Parkland Hospital, and the Texas Scottish Rite Hospital for Children with an audience of about [#] at [Event location]. The goal of the conference is to educate and celebrate the Dallas research community and to foster collaborations and conversations that move patient care forward. We are aware of the [research work/work] that you are completing and would be so excited if you would join us.
[Event Name] is scheduled for [Date]. We believe your voice would be a critical addition to the conference proceedings. Please let us know by [Date of Response] if you are interested in speaking.
At this time, the planning committee has set learning objectives for the conference to support Continuing Medical Education and Continuing Nursing Education credit approval. Please reflect on these objectives as you consider this invitation and plan your presentation:
• Objective 1
• Objective 2
• Objective 3
[Annual Conference Insert] Please note that the final agenda for the Annual Research Conference will be approved by the members of the planning committee that represent the institutions supporting the event. The next planned meeting for this committee is [Insert date]. William or Joshua will follow-up with you after this meeting if you indicate that you are interested in speaking.
Thank you for your time and we look forward to hearing from you. Best,
William Jones and Joshua Fedewa Clinical Research Educators Children’s Health
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