Page 412 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE
6. PROCESS MAP
Research Administration SOP No: E008
SOP Title: Annual Research Conference Planning
Planning and Preparations
Post public registration for participants
Secure rooms and catering accommodations
Complete applications for CME and CNE credit
Recruit volunteers for conference support
Assess future plans of conference, identify potential speakers, and identify conference objectives to support CME/CNE applications
Speakers and Presentations
Solicit speaker suggestions from previous year’s assessments, planning committee, and research community within supporting institutions
Confirm presentation logistics using Appendix B – Speaker Acceptance Email Template
Follow up with all speakers leading up to conference and at the completion dates for required forms
Invite potential speakers using Appendix A – Speaker Invitation Email Template
Notify planning committee of speakers confirming interest
Draft agenda for conference
During the Conference
Send out assessments/ surveys to all attendees as required for CME/ CNE credit
Ensure all planning logistics have been confirmed by supporting institutional entities
Track attendance and metrics as required by CME/ CNE credit approval
Send assessment to speakers using Appendix D – Speaker Feedback Template
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CREs CREs Planning Committee CREs