Page 483 - eBOOK VERSION 8 BOOK 2 of 2 JUL 2022

STANDARD OPERATING PROCEDURE Research Administration SOP No: F011
SOP Title: Research Billing to Sponsors
3.6. For a payment that is expected to be received automatically (see 3.2.), a Lawson invoice will be created after the payment is received by the financial analyst. The sponsor will provide a Payment Remittance Report via email, which captures the itemized charges, amount paid, payment date, and the electronic tracking number. Lawson is the hospital’s accounting software program used to track financial statements, cash flow, invoicing, and purchase orders.
3.7. For a payment that is expected to be received for conditional procedures (see 3.3.), a Lawson invoice will be created before the payment is received by the financial analyst. The sponsor will provide a Payment Remittance Report via email, which captures all charges included in the invoice submission, invoice number generated by Lawson, amount paid, payment date, and the electronic tracking number.
3.8. Sponsors provide an email address for payment inquiries in the Clinical Trial Agreement (CTA). It is the responsibility of the financial analyst to reach out to the sponsor for status inquiries if a payment is delayed by 15 days of the agreed payment terms.
3.9. After the invoice is entered in Lawson and the Payment Remittance Report is provided by the sponsor, the financial analyst will submit a request via email to Children’s Health Accounting Department to have the payment applied and close out the outstanding balance.
3.10. The financial analyst will save the Lawson invoice, back-up template, and Payment Remittance Reports in the shared drive pathway :/Research Finance Team/Research Monthly Billing/Sponsor Billing/select study folder