Page 219 - CHST Research Administration eBook 2 of 2 (Q4 2021)

STANDARD OPERATING PROCEDURE Research Administration SOP No: R100 SOP Title: Ordering Study Supplies
o Study related medical supplies that meet criteria set forth in “Administrative Policy AD3.16, Material Returns” may be returned as outlined in AD3.16.
o Study related medical supplies that DO NOT meet the criteria set forth in AD3.16 may be donated to non-profit organizations. Research study personnel will adhere to “Supply Chain Operations Department Policy MA3.23, Donation of Medical Supplies & Equipment” when donating unused study related medical supplies.
5. PROCESS
5.1 Ordering Study Related Medical Supplies
Follow the sponsor specific guidelines and standard operating procedures for study specific and sponsor provided supplies. For all other office and medical supplies:
1. Assess funding of the departmental budget or SOA as it applies.
2. Submit a request to your team lead and Finance Director.
3. Once you have approval, submit your request to the RA supply contact person (for medical supplies) or the RA Administrative Coordinator (for office supplies).
4. The correct personnel will submit the supply request in Lawson (see Attached).
OmniCell Stock: Rescue Medicines, Pre-Medicines
1. Assess funding of the departmental budget or SOA as it applies.
2. Submit a request to your team lead and Finance Director.
3. Seek a Physician’s Order to order the pre-meds and rescue meds
4. Once you have approval, submit your request to Sandra.Howell@Childrens.com .
a. She will assess the study list for appropriacy to be stocked in the Omnicell
b. She will work to get approval to stock the supplies in the Omnicell by the clinical manager and coordinate a maintenance and disposal process (please adhere to the relevant policies regarding supply and medicine ordering, tracking and disposal).
c. She will assess the physician’s order for pre-meds and rescue treatment to develop a lock-box meds kits to be ordered and dispensed at the Omincell prior to the study visits. Additionally, any used medications will be documented in the MAR per policy and unused medications will be documented in and returned to the Omnicell after the visit as described by policy.
Pre-Medication and Rescue Treatment
5. Assess funding of the departmental budget or SOA as it applies.
6. Submit a request to your team lead and Finance Director for any supplies or meds that will not be managed by IDS pharmacy.
7. Seek a Physician’s Order to order the pre-meds and rescue meds