Page 2 - 2018 Annual Conference Trade Show Application

Contract Terms
Policies & Guidelines
& Conditions

ALCOHOL BEVERAGE SERVICE ENTERTAINMENT APPLICATION
Each company will designate an On- Entertainers (magicians, musicians, The NABCA Trade Show Application, Server/Seller
Site Booth Manager who must be dj’s, etc.) and/or entertainment devices Training Verification and Certificate of Insurance
present in the space during the hours (arcade games, Wii, karaoke machines, accompanied by the Application Fee, constitute a
of operation. Upon arrival to the etc.) are not allowed in or around contract for the right to use the booth, providing
Conference, the Manager will receive individual booths. Entertainment will be all other regulations are followed.
materials from NABCA staff regarding provided by NABCA for the benefit of
Responsible Alcohol Beverage Service all Annual Conference attendees when CANCELLATION
policies. NABCA requires proof that the deemed appropriate. Cancellation of a booth must be submitted to
Manager or another company employee GIVEAWAYS NABCA in writing. The booth application fee is
designated to assure responsible alcohol Only gifts of nominal value (key chains, non-refundable unless the space is sold to another
beverage service, including company pens, buttons, etc.) may be provided by participant by NABCA. No refunds will be made for
bartenders, has completed server/seller companies to any conference attendee. a booth cancelled less than 30 days prior to the
training (certification must be current). No items of apparel of any value, no start of the Annual Conference.
A special badge will be provided for the company lanyards and no alcohol LIABILITY
Manager and the person (if different than beverages (other than on a per-drink
the Manager) charged with responsible basis) may be provided. Mini (50ml) Participants shall not abuse or deface the walls
beverage service duties. bottles are strictly prohibited. or floors of the event space, the exhibit company
structure, the equipment or furnishings in the
If bartenders assist the Trade Show space. The participant will be held liable for any
participant in the display and/or NON-CONFERENCE BUSINESS such damage caused by the participant or his/her
dispensing of products, they must be MEETINGS/FUNCTIONS agents. The participant assumes full responsibility
certified, professional and appropriately Company business meetings/functions for complying with applicable federal, state and
dressed. (No models are allowed). All may not be held during NABCA General local regulations as well as all hotel regulations
bartenders and others serving alcohol or Business Sessions. Use of the common applicable to exhibits. Participant will indemnify
beverages are required to comply with areas/function rooms at the Conference and hold harmless NABCA and the hotel, and their
state laws regarding such service, i.e., hotel for business meetings/functions respective officers, employees and agents, from and
no alcohol beverages may be served to during periods when no official against any and all liability (including reasonable
anyone who is under 21 years of age or Conference events are scheduled is attorneys’ fees) arising out of Participant’s activity
who appears to be intoxicated. Servers permitted only with prior approval of during the Annual Conference. Participant will
are expected to check the NABCA badge NABCA. provide NABCA with a certificate of insurance
and appropriate identification of age. showing General Commercial Liability coverage
All Trade Show participants must report PENALTIES in the amount of at least $2,000,000 aggregate,
any incident(s) involving underage Should a Trade Show participant violate $1,000,000 each occurrence, Worker’s
consumption and/or intoxication any of the restrictions outlined, there will Compensation for statutory benefits and
promptly to a member of the NABCA be a warning issued for the first violation; employer’s liability of at least $500,000, and
staff. No one under 21 years of age a fine in the amount of the application fee alcohol server liability coverage. Participant
is allowed in or in the vicinity of the for the second violation; and NABCA will will name NABCA as an additional insured on
exercise its right to refuse future Trade
Trade Show booths. the general liability coverage.
Show participation in the event of a
DISPLAY/SIGNAGE GUIDELINES third violation. NABCA reserves the right POSSESSION/RELEASE/USE
Display materials that are permitted by to restrict participants which, because Each Trade Show participant will be responsible
TTB regulations and used to promote of noise, method of operation, or for for all charges incurred for the booth. Hours of
participant brand(s) in stores may be any reason, become objectionable, and operation are defined in the previous pages of
also to prohibit or evict any participants
exhibited in the booths. Only NABCA which, in the opinion of the Association, materials. Participants agree to remove all products
provided signage and approved decor may detract from the general character and display materials prior to vacating their space.
will be permitted outside the booth. of the Trade Show as a whole. This No participant shall assign, sublet or share the whole
NABCA reserves the right to prohibit the restriction applies to persons, products, or any part of the booth without prior approval
use of any unauthorized or objectionable conduct, printed matter or anything the from NABCA. Business meetings conducted on
display materials. Control/responsibility Association judges to be objectionable. In behalf of the Trade Show participant are not to
is a key mission of the Control States; the event of such restrictions or evictions, be held in the space during posted hours. NABCA
therefore NABCA strongly encourages the Association or its agents are not liable is not responsible for the Participant’s personal
the inclusion of social responsibility for any refunds of registration, rental, or property that may become lost, stolen or damaged
messaging in display materials. other expenses. during the conference.

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80 ANNUAL CONFERENCE TRADE SHOW APPLICATION PAGE 2 OF 7
81 ANNUAL CONFERENCE TRADE SHOW APPLICATION PAGE 2 OF 7
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