Page 7 - 2025 Winter Conference Brochure

Breakout SEssion 4 403: FREE AND REDUCED-PRICE DATA AND
AZEDS REPORTING

2:10 PM - 3:00 PM Are you interested in maximizing benefits for your
students by ensuring data reported to ADE is accurate
and up to date? Join us for a review of two important
401: NAVIGATING COMPLIANCE IN THE DIGITAL student data elements within the AzEDS. AzEDS and
Health and Nutrition Services introduced new data fields
FUNDRAISING ERA that are connected to the administration of the National
In today's digital age, online fundraising has become an School Lunch Program. Come learn more about the new
essential tool for school clubs. However, with the surge in data reporting requirements and how they differ from
digital platforms comes a complex web of processes the income eligibility 1 and 2 data. We will also cover
and controls that school business officials must various scenarios including what to do when operating
navigate to ensure compliance and protect those funds. the Community Eligibility Program at one or multiple
This session will provide a comprehensive overview of schools.
the key compliance challenges associated with online Child Nutrition
fundraising, including data privacy, financial
transparency, and regulatory requirements. Attendees
will gain valuable insights and practical strategies to Presented By: Rick Hall - Creighton School
ensure their fundraising efforts are not only effective but District
also compliant with the latest laws and best practices.
Join us to empower your district’s fundraising initiatives
while maintaining the highest standards of integrity and 404: MANAGING COOPERATIVE CONTRACT
accountability.
Accounting EXPIRATIONS WITH ONGOING

PROCUREMENTS
Presented By: Heather Mock - Maricopa County What to do when your cooperative expires before
School Superintendent's Office & Heather Caviar procurement is complete.
- Chandler Unified School District Purchasing

402: OPEN ENROLLMENT: FROM COMPLIANCE Presented By: Gary Barkman - Mesa Public
Schools, Sherry Jimenez - Mohave Educational
TO STRATEGIC LEVER Services Cooperative, Michael Carter - Mohave
When overseeing open enrollment for district students Educational Services Cooperative
you have to be on the look out for many compliance
concerns. However, it can be utilized by school business
officials and human resources teams as a tool and 405: STAYING COMPLIANT WITH RECORDS
ultimately add substantial value in a district's ability to
manage staffing and enrollment in a strategic way. In RETENTION

this presentation, we will cover the spectrum from This session will review the key compliance
compliance to strategy when it comes to managing requirements related to both hard copy and electronic
student open enrollment. records in the business office. A review of accounts
Business Administration payable, purchasing and payroll/human resource
records will be examined. Districts interested in gaining
approval to retain their records in an electronic format
Presented By: Michael Vaughn - Litchfield should attend this session to ensure they are complaint
Elementary School District & Carrie O'Brien - with the requirements!
Gust Rosenfeld P.L.C. State/Federal Issues

Presented By: Arizona State Library, Archives
and Public Records