Page 62 - VYSNOVA PROGRAM MANAGEMENT GUIDE 2020

ANNEX D: Executive Signature SOPs

ANNEX D: Executive Signature SOPs
Requesting Senior Leadership Approval

Background: Executive Approval is required for; 1) Accounting, e.g.: Corporate Requests, Purchase
Requisitions (PRs), Business Expense Reports (BERs) and Travel Expense Reports (TERs) that exceed
the predetermined dollar threshold, 2) Contracts & Agreements, e.g.: all Contract Documents,
Modification of Contracts and Task Orders, and 3) Corporate Administration, e.g.: any other documents
requiring the approval and signature of the Chief Executive Officer (CEO) and/or Chief Operating
Officer (COO).
Process: Review and approval of the cited documents will adhere to the process delineated below:
The CEO or COO will only approve/sign the documents listed above on Mondays and Wednesdays of
each week. If either Monday or a Wednesday is a holiday and/or weekend, then there will be no
signatures on that date.
Exemptions will be made for any urgent requests via the CEO or COO Executive Assistant (EA).
All supporting documentation must be submitted with the request for approval/signature.

1. Requests for approval/signature must be saved under the appropriate folders listed below by COB
Friday for Monday’s approval/signature, and by COB Tuesday for Wednesday’s
approval/signature. Please submit the document to be signed and any accompanying, supporting
files to the appropriate folder:
"- Requests - Executive Approval\John\Accounting"
"- Requests - Executive Approval\John\Contracts & Agreements"
"- Requests - Executive Approval\Carlos"
2. After approval/signature of the requested document, the COO AND/OR CEO’s EA will email back
to the requestor the requested document for your appropriate action.
3. If any document needs adjustments prior to approval/signature, the COO AND/OR CEO’s EA will
inform the requestor of the required corrective action. Once corrected, the forms will start the
process over at step 1.
4. Once Approved, a copy of the signed document will be saved to the appropriate archived folders:

"-Requests - Archive\Accounting"
"-Requests - Archive\Contracts & Agreements"
"- Requests - Archive\Corporate Administration"

Additionally, any document requiring a signature that the CEO or COO is serving as a
supervisor or program manager for will follow the process detailed above.

Copyright 2020 Vysnova Partners Inc. All rights reserved.

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