Page 56 - VYSNOVA PROGRAM MANAGEMENT GUIDE V1.1

• Inadequate foreign carrier coach class air accommodations, such as inadequate sanitation
or health standards, and the use of the foreign-flag carrier service are approved in
accordance with the Fly America Act.
• Travel more than 14 hours: for travel to/from a temporary duty station (not including travel
to/from airports), and, if the traveler elects to forgo a rest stop en route to or upon arrival
at the duty station. Travel must be direct between authorized origin and destination points,
which are separated by several time zones, with either the origin or destination point
outside the continental United States, and the scheduled flight time (including stopovers,
not including rest stop) is in excess of 14 hours. (This may still be subject to client approval.)
• Use of frequent traveler benefits provides an upgrade at no extra cost above coach-class
fare
• Other than Coach travel fare is less expensive

Guidelines for Changing Purchased Tickets

Once tickets are issued, traveler-requested changes will be considered only for health, safety,
and family emergency reasons. Requests for changes for personal reasons will be at the
traveler’s expense. Traveler should contact the PM regarding changes accompanied by verified
receipt (e.g. e-mail delivery confirmation) prior to making changes when possible.

Travel Advances
Vysnova offers the option to receive a Travel Advance to all employees. The request for a travel
advance is part of the travel authorization form (see TAAR form in Vysnova Standard Docs
Shared Drive folder, see Annex E). In general, subcontractors and consultants are not authorized
to receive travel advances; however, in some special cases, the option for travel advances may
be approved by the Controller and Vysnova Leadership during the subcontract negotiation. In
this case, if it is included in the subcontract or consulting agreement, a subcontractor or
consultant may submit a travel advance request form prior to travel. A travel advance may be
provided up to a maximum of 75% or lower of out-of-pocket expenses (i.e. Vysnova-paid costs
are not eligible for advances), as determined by the PM or as stated in the subcontract or
consulting agreement. Travel advances must be submitted at least 3 business days before
payment is needed.

TER Guidelines

Once the trip is completed, the TER should be submitted within one week and/or a shorter time
frame as directed by the PM. The travelers must submit a completed and signed Travel Expense
Report (TER). Template is available in Vysnova Standard Docs Shared Drive folder, see Annex E.

Lodging

Ensure the receipt breaks down the daily lodging cost (breaking down the room, parking and
taxes) and the expense reports shows the total for the day of the lodging and taxes, but any
parking should be placed under “Other” column

Per Diem

Per diem is used for Lodging Rates and Meals and Incidentals. Per Diem is calculated using the
location where the employee is staying. First and last day are at 75%.

Copyright 2020 Vysnova Partners Inc. All rights reserved.

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