Page 65 - VYSNOVA PROGRAM MANAGEMENT GUIDE V1.1

Vysnova Partners, Inc.
FY 2021 Authorization Matrix
HR
Corporate Authorization Matrix
Media
Policy
Administration
Contracts
2
Corporate
Salary
Employment
3
Purchase
Governance and
Media
Travel
4
Proposals
NDA
TA
LEADERSHIP TEAM
Increase
Agreement
Agreement
Final Approval In All Areas
President & CEO
Approval
VP & COO
Drafts & Recommends
Approval
Approval
Approval
Approval
Approval
Approval
Approval
Approval
Approval
See Note [6]
Drafts &
Drafts & Recommends
VP Business Development
Note [8]
Note [8]
Note [8]
LEARDERSHIP TEAM (External Resources)
Supports as
Supports as needed.
See note [6]
See note [6]
See note [6]
See note [6]
Chief Information Officer (vCIO)
See note [2]
See note [6]
See note [6]
needed.
See note [6]
Chief Financial Officer (vCFO)
See note [6]
Supports as
See note [6]
See note [6]
See note [6]
Supports as needed.
See note [2]
See note [6]
needed.
Supports as
Supports as
Supports as needed.
Supports as
Supports as
Supports as
Supports as
Supports as needed.
Supports as
Supports as
Corporate Legal Counsel
needed.
needed.
needed.
needed.
needed.
needed.
needed.
needed.
MANAGEMENT TEAM
See note [6]
See note [2]
Supports as
Supports as needed.
See note [6]
See note [6]
See note [6]
See note [6]
See note [6]
See note [6]
Accounting Manager/Controller
needed.
Drafts &
Supports as
Supports as
Capture Manager
Supports as
Drafts & Recommends
Supports as
needed.
needed.
needed.
needed.
Recommends
See note [6]
See note [2]
See note [6]
Supports as needed.
See note [6]
See note [6]
See note [6]
See note [2]
Supports as needed.
Supports as
Contracts Manager
needed.
Communications Manager
Supports as needed.
Drafts &
Recommends
Supports as
Supports as
See note [6]
Human Resource Manager
See note [6]
Drafts & Recommends
See note [6]
Supports as
needed.
needed.
needed.
Operations Manager
Supports as
See note [6]
Supports as needed.
Supports as
needed.
needed.
PROGRAM MANAGERS
Supports as
See note [6]
See note [6]
Project Travel
Recommendation
Supports as
Project purchases
Corporate Program Manager,
Recommendation only.
Supports as
only. Requires
ONLY. Requires
needed.
needed.
needed.
Management/Consulting Programs
Financial review. Financial Review.
Financial and
Based on contract
Purchasing Officer
Not to exceed
Review. Not to
$5,000.
exceed 3%.
individual purchase; or
cumulatively exceed
$50,000 in any month.
Project purchases
Recommendation
Corporate Program Manager, Evaluation
See note [6]
Recommendation only.
See note [6]
Project Travel
Supports as
Supports as
Supports as
only. Requires
ONLY. Requires
needed.
ONLY. Requires
needed.
needed.
Programs
Financial review. Financial Review.
Financial and
Based on contract
Purchasing Officer
Not to exceed
$5,000.
Review. Not to
escalation but not to
exceed $20,000 on any
exceed 3%.
individual purchase; or
cumulatively exceed
$50,000 in any month.
Corporate Program Manager, Health
Project purchases
Supports as
See note [6]
See note [6]
Supports as
Project Travel
Recommendation only.
Supports as
Recommendation
ONLY. Requires
ONLY. Requires
needed.
needed.
only. Requires
needed.
Programs
Financial review. Financial Review.
Financial and
Based on contract
Not to exceed
Purchasing Officer
$5,000.
escalation but not to
Review. Not to
exceed $20,000 on any
exceed 3%.
individual purchase; or
cumulatively exceed
$50,000 in any month.
Project Travel
Supports as
See note [6]
Project purchases
Recommendation only.
Supports as
Supports as
Recommendation
See note [6]
Corporate Program Manager,
needed.
only. Requires
ONLY. Requires
ONLY. Requires
needed.
needed.
International Development Programs
Financial review. Financial Review.
Financial and
Purchasing Officer
Based on contract
Not to exceed
$5,000.
Review. Not to
escalation but not to
exceed 3%.
exceed $20,000 on any
individual purchase; or
cumulatively exceed
$50,000 in any month.
PROJECT STAFF
Recommendation only.
Project Purchases
Supports as
Supports as
Supports as needed.
Recommendation
Project Travel
Supports as
Supports as
Program/Project Managers (As Assigned)
needed.
ONLY. Requires
only.
ONLY. Requires
needed.
needed.
needed.
Financial Review. Financial Review. On
On Contracts
Contracts requires
COR approval. Not to
requires COR
approval. Not to exceed $10,000 on any
exceed $10,000. individual purchase; or
cumulatively exceed
$20,000 in any week.
Supports as needed.
Supports as
Supports as
Supports as
Project Associates (As Assigned) 7 Approval See Approval See Approval See Contracts 5 Supports as needed. Consulting escalation but not to ONLY. Requires exceed $20,000 on any Recommends Company Policies
Supports as
Project Travel
Project Purchases
Supports as
needed. needed. needed. needed. ONLY. Requires ONLY. Requires needed.
Financial Review. Financial Review. On
On Contracts Contracts requires
requires COR COR approval. Not to
approval. Not to exceed 2,500 on any
exceed $2,500 individual purchase; or
ANNEX B: Signature Authorization Matrix cumulatively exceed
$5,000 in any week.
Finance & Accounting Associates Supports as Supports as Supports as needed. Supports as Supports as Recommendation only. Recommendation only.
needed. needed. needed. needed.
Project/Administrative Assistants Supports as needed. Supports as
needed.
OTHER STAFF
Executive Assistant to CEO & COO Supports as Supports as Supports as Supports as Supports as needed. Supports as Supports as Supports as Supports as needed. Supports as Supports as needed.
needed. needed. needed. needed. needed. needed. needed. needed.
HR Generalist / Specialist Supports as Supports as Supports as needed. Supports as Supports as Supports as needed.
needed. needed. needed. needed.
Facility Security Officer Supports as Supports as Supports as needed. Supports as needed.
needed. needed.
Finance Manager Supports as Supports as Supports as needed. Supports as Supports as Supports as Supports as needed. Supports as Supports as needed.
(reports to Controller) needed. needed. needed. needed. needed. needed.
1
This Authorization Matrix supersedes each and every Authorizations Matrix prior to the following date of approval: June 2020
2 All contracts must be reviewed and approved through the Contracts Review Process consisting of initial submission to the Contracts and Financial Managers for review (when required). The sole exception to this is Non-
Disclosure Agreements (NDA), which require review by Contracts Manager prior to being signed by Corporate Manager. No Government Contract will be independently executed by any person other than the COO or the CEO,
irrespective of any other authorization or approval.
3
NDA: Non-Disclosure Agreements. These are required prior to communication of confidential business information to any outside party.
4
TA: Teaming Agreement. These are required prior to expenditure of Vysnova resources in a proposal involving other parties as bidding partners.
5
Contracts. These include any binding agreement between Vysnova and another entity, such as a new contract, a contract change, a contract amendment, a contract modification, a contract extension, etc.
6
The requirement in this cell is to obtain a Clearance as a step prior to Authorization. Clearance shall be in a form sufficient to provide documentary evidence (“paper trail”); and, depending on the clearance, this will involve use
of authorizations summary forms (e.g. Purchase Requisitions, Travel Expense Reports, etc.) or in some cases specific and clear email clearance. A Clearance is a confirmation that internal reviews and controls have been carried
out; it does not constitute approval and is not a final step in any approval sequence. Seek approval from Final Authorized Approvers.
7
Financial review is performed by the Controller (or his/her designated representative) and Accounting (F&A) Specialist. All purchases/payments above the $20K threshold require Controller approval.
8 The requirement in this cell is to obtain a Clearance as a step prior to Approval. Clearance shall be in a form sufficient to provide documentary evidence (“paper trail”); and, depending on the clearance, this will involve use of
authorizations summary forms (e.g. Purchase Requisitions, Travel Expense Reports, etc.) or in some cases specific and clear email clearance. A Clearance is a confirmation that internal reviews and controls have been carried
out; having received and reconcilled any and all clearances/comments the individual is alloweed to proceed with approval.

Authorization Matrix Summary for Project staff
Program/Project Manager Authority:
• Salary Increase: PM may recommend for their subordinates. Subject to approval by Approver with unlimited authority for Salary Increase. Seek
“Approval” in Salary Increase column.
• Travel: Authority to approve project travel ONLY, not to exceed $10,000. Travel amounts exceeding $10k must receive additional approval by either
a Corporate PM (if under $20k) or by someone with unlimited approval authority approval.
Copyright 2020 Vysnova Partners Inc. All rights reserved.

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