Page 9 - March 2017 Final
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WtoaGyo TeaM! Managing Records
Dear Ms. Gravatt, (Continued from page 5.)
I’m writing to you today to commend In addition to the standard boxes of paper records, the
two of your employees, Al and Paul, warehouse also stores dental molds, X-rays, pathology records
whose keen awareness, sharp thinking and films of football and baseball games from the 1940s to the
and honesty saved me a lot of heart- 2000s. There are architectural drawings of all buildings on all
ache. On February 24, 2017, I had been campuses and two generations of Scarlet Knights, which, by
working outside at the small table next the way, are to be retained indefinitely!
to the Endocrine Research Facility on
Cook Campus. I sat outside for a cou- “We get about 1,000 boxes a month, but also dispose of
ple of hours in the beautiful weather and about 1,000 a month,” said Dalina. In addition, the ware-
then took my computer and notebook house employs a cross-cut high security paper shredder. When
and returned indoors. Unfortunately, I records are ready
failed to remember that I had my purse for destruction, they
with me outside and left it beneath the are put through the
table where I had been sitting. When shredder. The out-
I needed something from my purse an put is then recycled.
hour later, I realized my mistake and There are also shred-
rushed outside to find it was not there. ding bins around
campus, which
I asked inside Endocrine Research and are picked up and
they indicated that two facilities men had brought to the ware-
been driving by and saw something near house.
the table and brought it inside to find the
owner. When it did not belong to any- The group also
one there, they looked inside for my ID, manages electronic re-
found me on Rutgers.edu and realized cords. These are stored
that I work in the building next door. I in virtual boxes and the
found Al and Paul inside my building and retention period is also in
my belongings were returned to me safe accordance with the law.
and sound thanks to them. When I tried Dalina’s response to the
to offer them a reward for their trouble, question of whether we
they refused by telling me that my look will ever have a paperless
of relief was all the reward they needed. university: “We will have a
paperless bathroom before
I wish I had gotten their last names, but we ever have a paperless office,”
I wanted to let you know what an asset to Dalina said. “Our footprint is clearly
your department Al and Paul are. I really smaller, but we will never be com-
appreciate their actions that day and feel pletely paperless.”
good knowing that upstanding citizens
like them are part of the Rutgers fami- Records Management is part of
ly. Thank you very much for your time. IPOs Business Services department.
They can be reached at records-
Sincerely, management@aps.rutgers.edu.
Kelly Francisco
Clockwise from top: A previ-
Post-Doctoral Associate, Lecturer ous generation Scarlett Knight
Department of Environmental Sciences peaks out from its shelf; a
wire guided fork lift stores
and retrieves boxes;
architectural draw-
ings are stored at the
warehouse; a cross
cut shredder delivers
a secure disposal of
records (inset) ready
for recycling.
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