Page 15 - HRS-125 - 07.2020 Managers Guide

Training Awards Program
MIL rewards its dedicated MILTON training program participants with training awards. The
Training Awards Program is three-tiered and allows employees to reap the benefits of their
efforts on various levels. The three awards programs include:
1. Honor Roll Award for 15 completed courses ($50)
2. Dean’s List Award for 30 completed courses ($100)
3. MIL Scholar Award for completing the most courses within a year at MIL (surprise gift!)

MILTON awards will be presented in the form of cash bonuses paid via payroll.
Please note that, generally, a Scholar Award recipient’s courses must be at least 50 percent
information technology curriculum. The Honor Roll and Dean’s List Awards are presented only
once to an employee. However, the Scholar Award may be awarded multiple times.

Employee Off-Boarding

Both MIL and employees have the right to terminate employment at any time, for any
reason, with or without cause. All separations/terminations, outside of an employee
resignation, are to be discussed with HR in advance.
All off-boarding
There are many types of terminations of employment as referenced below. Though some resources are found
processes are common to all, each type of requires specific, different actions by you.
on MILtranet on the
Whatever the circumstance, every employee leaving MIL, whether voluntarily or For-Manager’s page
involuntarily, should feel that they were treated with respect. Keep this goal in mind as
you review the guidelines for different types of separations in this section.
All resources are found on MILtranet on the For-Manager’s page. Please remember that
employees cannot use PTO to extend their last day of employment with MIL or set their
end date on a holiday.

Resignation
A resignation is a voluntary decision by the employee to Termination Checklist
end their relationship with MIL. When you find out an This checklist outlines the actions that are to be taken
employee is resigning, be sure to: when a manager confronts an involuntary termination
• Discuss the reasons for the person’s desire to resign. decision.
If you see some alternatives, discuss those with the
employee. Layoff Separation
• Ask for a written letter of resignation, including Layoffs and disability separation are involuntary
reasons and effective date of the separation. terminations. Layoffs are based on business need, while
• Forward the resignation letter to your local HR group disability separation is based on an employee no longer
who will start the exit process and provide guidance to being able to work due to medical reasons.
the departing employee.
Layoff Proposal
Termination Managers submit this form, available on MILtranet,
Involuntary terminations are at the sole discretion of when there is a business need to lay off employees.
These reasons for a layoff are: lack of funds; lack of work;
MIL. For terminations resulting from performance or reorganization; end of contract; or the position being
behavioral problems, ensure that you have made sufficient eliminated by the client. Planning begins approximately 30
effort (documented and undocumented) to help the
employee correct the problem. If you find that dismissal is days in advance with an HR discussion.
appropriate, do not engage in unnecessary delays, which Layoff Checklist
may hurt the morale and productivity of other employees. This checklist is used by managers to insure the layoff
Prior to being discussed with the employee, terminations process is completed in its entirety. The form is available
are reviewed by the respective VP, HR Department, and/or on MILtranet.
corporate legal representatives. Terminations are not to be
communicated without prior approval from HR.

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