Page 7 - WM Manual Guide and Monitor 2024 - 2025

✓ Never allow any profane language/off jokes even at refreshment. “Keep it
Clean”

Secretary

A Master’s greatest asset is a competent and loyal Secretary. The Secretary
writes the minutes, the lodge confirms them, but it is the Master’s responsibility to
see that they contain all things proper to be written, are accurate, complete and
unbiased. Develop respect for each other. Serious consideration should be given by
the WM to having a Brother that can serve in a continuing manner from year to
year for as long as he is willing and competent. A bond is required for this
position.
The Secretary is the glue that holds the office and functions of the lodge
together. The Secretary is however, not the Master. One should attend the Grand
Lodge Secretary School to best understand the duties of this office. Competency in
the use of the Secretary’s Manual, typing, computers, written and verbal
communications skills, and records management are essential qualities of the
person that holds this office. This elected position is allowed to resign.

A few key duties/recommendations are:

✓ Complete the required Grand Lodge annual return.
✓ Maintain the Black Book and Lodge Roster.
✓ Make sure the low twelve chime/bell works and you have the proper
names/work.
✓ Before meetings check the microphones for working condition.
✓ Have all the minutes, correspondence and other agenda items ready.
✓ Go over the agenda with the Master at least one day prior to a Stated.
✓ Have the Bylaws available for signing at the end of the oath on MM
degree.
✓ Send in the monthly reports to the Grand Lodge.
✓ Issue Certificates of Standing.
✓ Obtain signatures of new Master Masons in the Bylaws immediately.
✓ Prepare correspondence for the lodge and the Master.
✓ Receive monies in properly and turn them to the Treasurer, taking receipt.
✓ Know his part in the opening and closing parts in the appropriate degrees.