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From: Michel Hillgarth michele@hillgarthart.com Subject: Minutes
Date: 6 June 2014 at 18:21
To: Segar Karupiah segar_9@hotmail.com
Cc: Paul Constable studio@graffiti.biz, Jamil Raja J.Raja@jraja.co.uk, mhillgarth@gmail.com
Dear Segar,
Thank you very much for sending the copy of the minutes for the meeting that was held on 23rd May 2014 at 12.00pm.
Firstly, please add into the minutes the below points:
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Paul charges a fee of £7.00 per day for his attendance at Mitre House. As far as I am aware this has never been approved at a board meeting, and there is no record or documentation to state otherwise. Until this has been agreed this charge should be suspended.
The acknowledgement that the instructions given to the surveyor by PCB were verbal.
I would like it registered that the estimates provided are not “like for like” in my opinion, for example Wade has included several things such as lighting etc. which are not provided in some of the other quotes including the quote from A&R Lawrencde.
I would also like to make some comments on the minutes already presented (and I will refer to your reference system):
Point 5 (Board Minutes) –
I would like you to amend the first line as I am the one who requested to read the previous board minutes, but I cannot approve them until I have an appropriate amount of time to read through and assess them properly. This of course can only be done once Paul has forwarded them onto me as requested, which I am still awaiting.
On your third paragraph (still under Point 5), you are quite correct in that I requested copies of the notifications that PCB states were sent to me regarding previous board meetings and their dates and times. Again, I am still awaiting these documents – which PCB agreed to do find and forward as they are held at the company’s registered office.
In paragraph 5, the question of the fees paid to PBC and SK is raised. As far as I am aware in the initial set-up of MHML there is no clause regarding any payment for director’s time spent in dealing with legal matters that the company is involved in. Any clause that is inserted would have to be agreed and I have never been notified of such a change, or indeed given my approval. Furthermore, as I have previously stated and I will reiterate I object to any money being withdrawn from the company without full approval from all directors.
In paragraph 7, there is an anomaly between the total of £2,300 paid to PBC and SK (mentioned above) and the sum stated here of £2,582.74 . Please clarify this inconsistency.
Point 6 (Quotations) –
As far as I am aware, A & R Lawrence & Sons Ltd. have been appointed by management for the contract regarding the interior and exterior works to Mitre House, in line with the obligation by management “to take the lowest quote for the works”. Please confirm that this is the case and has gone ahead.
Point 7 (Bank Accounts) –