Page 1 - Records Management System

Section 6. Recording and Reporting System

Records are necessary in monitoring and evaluating the project
performance. These serve as basis in making decisions, formulating
policies, and calculating incentives. The IGP shall maintain a complete
book of reports of all transactions. Monthly reconciliation of accounts
shall be done to keep track of the financial status and viability of the
business.

The following records are to be kept and maintained by specific
unit and personnel involved in IGP operation.

OBA Di ec Office:
1) Journal of Obligation
2) Performance Status of the Project – (Quarterly)
3) Performance Status of the Project Manager – (Quarterly)
4) Semi-Annual and Annual Report
5) Appointment Papers
6) Records of Absences
7) Contracts
8) Payroll
9) Copy of OS, PR, Abstract of Canvass, ROA, Voucher
10) Financial Analyst Report
11) Payroll Of Benefits and Incentives

12) Designation Papers of Project Managers and Supervisors

P ec Ma age Office:
1) Production Plan
2) Sales Record
3) Status Report of Project
4) Records of Receipts and Expenses
5) Record of Production
6) Income Statements prepared by Project Manager, Project Analyst
and Accounting Office
7) Cash Book
8) Financial Analyst Report
9) Semi – Annual and Annual Report
10.) Inventory Report

Accounting Office (OBA & University):
1) Journal of Obligation
2) General Ledger
3) Subsidiary Ledger
4) Checks Issued
5) Trial Balance