Page 145 - AREA 10_PPP

PROGRAM PERFORMANCE PROFILE

➢ Present the composition, functions and responsibilities of the Supply Management Office.

SMO Composition

The university has a Supply Management Office headed by a Supply Officer III,
with two clerks, buyer III, canvasser and encoder. Each of the personnel understands
the general functions and responsibilities of this office as they understand their spelled
out respective duties/responsibilities.

On such, each of the prepares his/her performance commitment which will be
the bases of their performance evaluation.

Functions and responsibilities of SMO

The SMO shall have the following functions:
a) Implement the quarterly procurement program of the college/major units
b) Facilitate the purchase, delivery, inspection, acceptance and issuance of
supplies/materials/equipment in accordance with the existing rules and
regulations.
c) Conduct physical count of all properties and equipment and submit the
corresponding reports to higher authorities/COA
d) Takes charge of the safekeeping and storage of delivered
supplies/materials/equipment
e) Takes charge of the issuance of goods to the end user
f) Takes charge in the disposal of unserviceable properties with the help of the
Committee on Disposal
g) Secure issuance of University properties (building, motor vehicles)
h) Secure license of communication equipment/firearms owned by the University
i) Establish a storage area for delivered supplies/materials/equipment
j) Prepare and submit the required reports to the concerned offices on due date

Area X: Administration