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CvSU MANUAL OF OPERATIONS
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Article 7. Students’ Official Record

1. Official records of students include but limited to Grading Sheets,
Report of Removal/Completion of Grades, Letter of Intent and
Dropping/Adding and Changing of Courses.

2. All official records of students shall be transacted to the Office of the
Registrar by the College Registrar concerned only.

Grading sheets should be forwarded to the Office of the Registrar within ten
(10) working days after the scheduled final examination.
Report of Removal/Completion of Grades should be forwarded to the Office
of the Registrar within 10 days after the examination
Letter of Intent should be approved by the Dean of the College where they
want to shift not later than 10 working days before the start of the regular
registration period and a copy are forwarded to the Office of the Registrar.
The approved form for Dropping/Adding and Changing of Courses must be
forwarded to the Office of the Registrar on or before the last day of late
registration.

3. All records forwarded by the College Registrar to the Office of the
Registrar must be properly received before distribution of other
copies.

4. Students will have access to their records from the Office of the
Registrar only upon request of the concerned students his/her
representative and upon completion of the requirements for the
purpose. Request slip is provided in the office. These records include
Transcript of Records, Copy of Grades, Evaluation of Grades, Diploma
and Registration Forms.

5. Honourable Dismissal and any certification will be issued by the
Office upon request and submission of requirements.

6. In cases when Transcript of Records from the school last attended is
not available at the time of enrolment, Certificate of grades or True
Copy of Grades can be accepted by the College Registrar under
temporary status.

7. All grades of “4.0” and “INC” due during the semester will
automatically become “5.0” on the last day of submission of grades
specified in the school calendar.

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