Page 111 - BPA-Area 10 PPP_Neat

1. Decentralized financial management. Each campus, except Jones and San
Mateo Campuses, manages its own financial resources.
2. Always meets the deadline in the submission of financial report.
3. Monitors utilization of funds in order to meet the Budget Utilization Rate (BUR).

PARAMETER E – SUPPLY MANAGEMENT

1. SYSTEM-INPUTS AND PROCESSES
 Present Plantilla of Personnel/201 File of staff assigned in the Procurement Management Office.
A. The Plantilla of Personnel/201 File of staff assigned in the Procurement Management Office:
Procurement Officer (1); staff (3); BAC Member and secretariat
 Present Plantilla of Personnel/201 File of staff assigned in the Supply Management Office.
B. The Plantilla of Personnel/201 File of staff assigned in the Supply Management Office:
Administrative Officer V (1); Administrative Assistant II (1); Administrative Assistant III (1); and
Administrative Aide I (2)
 Present composition, functions and responsibilities of the Bids and Awards Committee.
C. The composition, functions and responsibilities of the Bids and Awards Committee.
The BAC is composed of Chairman, Vice-Chairman and four members.
Functions and Responsibilities:
1. Advertise and/or post the invitation to bid/request for expressions of interest;
2. Conduct pre-procurement and pre-bid conferences;
3. Determine the eligibility of prospective bidders;
4. Receive bids;
5. Conduct the evaluation of bids; undertake post-qualification proceedings;
6. Resolve motions for reconsideration;
7. Recommend awards of contracts to the Head of the Procuring Entity or his duly authorized
representative;
8. Recommend the imposition of sanctions in accordance with Rule XXIII;
9. Recommend award of contracts to the Head of the Procuring Entity the issue of Alternative
Methods of Procurement as provided for in Rule XVI hereof; and
10. Perform such other related functions as maybe necessary, including the creation of a
Technical Working Group (TWG) from a pool of technical, financial, and/or legal experts
to assist in the procurement process, particularly in the eligibility screening, evaluation of
bids, and post-qualification.
 Present the composition, functions and responsibilities of the Procurement Office.
The Procurement Office is composed by a Procurement Officer and Staff; BAC members; BAC
secretariat; Technical Working Group, and the Canvassers.
Functions and Responsibilities:
1. To promote transparency and Good Governance in the Procurement Process;
2. To ensure that the Procurement Process shall be made simple in order to ensure
effective and efficient methods in consonance with R.A. 9184;
3. To prepare Annual Procurement Plan, Project Procurement of the Campus;
4. To post Procurement Transaction amounting P50,000 and above PhilGEPS and
to our university website in order to achieve wide dissemination and attract
responsive bidders;
5. To advertise and conduct Bidding Process;
6. To recommend awards;
7. To serve request for Quotations to prospective bidders;

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56 | P a g e - OBQA-PPP / Area X: The Administration/Bachelor of Arts in Public Administration