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Table 1: The FYP Committee Framework
ITEM
Faculty FYP Committee
Chairman
Deputy Dean (Academic and Student Affairs)
Secretary
Assistant Registrar (HEA)
Members
All FYP Coordinators
Additional Members
1 support staff
Frequency of Meeting
Minimum of once in an academic calendar year
Terms of Reference
• Appointment of members
• Enforcement of new academic policies
• Data on student performance and Step for Improvement
• Disputes and Conduct of Supervisors and Students
• Facilitiesand supports
• Distribution and allocation of students/supervisors.
• Update of Policy, Research Titles and Scope.
• Analyze, validate and endorse marks before entering into
e-smp
• Students training in project development skills and
techniques.
• Dispute of student/s and supervisor/s conduct and
progress.
Other matters related to the conduct of the projects.
To ensure that the implementation of the Final Year Project is carried out efficiently and effectively, the following roles and responsibilities are listed below:
3.1 COORDINATOR
• Become an intermediary between the faculty / department and students
• Become an intermediary between students and supervisors
• Provide information on the Final Year Project
• Distribute students by supervisor based on supervisor's expertise
• Deciding the conduct and distribution of the supervision and the number of students supervised.
• Announce student distribution results by the third week of the semester
• Appointing supervisors, assessors, seminar chairmen and project seminar time
watcher
• Hold a briefing session for Final Year Project implementation for students and
supervisors (Refer to Bachelor Dissertation/Project Registration Form (PU / PS /
BR06 / AJR) and Final Year Project Handbook, Log Book etc.)
• Conducting Briefing and Workshop
• Prepare and organize the schedule and rules of the Final Year Project seminars
• Ensure project seminars are carried out according to schedule
• Distribute and collect Assessment of Seminar Presentation on Bachelor
Dissertation/Project Form (PU / PS / BR30 / AJR)
• Manage information and records pertaining to the FYP and students
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