Page 1 - How do I Create Contract Invoices

Creating Contract Invoices

How do I Create Contract Invoices?

Overview

Contract Invoices are produced using the Contract to Billing Interface. When the contract is created, a Billing
Plan is defined. As services are incurred, lines are created for the designated billing periods. The Contract to
Billing Interface process extracts these lines and transfers them to the billing interface, where the invoice is
created. You can view the invoice after creation using the Standard Billing page, and determine whether you
want to produce a Detail invoice (multi-page invoice showing all bill lines) or a Summary invoice (single page
showing the total of the bill lines).

The Revenue Recognition process will be run every Sunday. This process checks for recognized revenue before
budget checking. The process does not affect Billing but it will impact AR.
The University (non-Grants) uses this process for billing Affiliates (ARAFF Billing Business Unit).

Process as Process as
Incurred Incurred Billing View Invoices
Revenue (Contract to Process Billing and select Finalize and
(Revenue Billing Interface Invoice Options Print Invoices
Recognition) Interface)

Run the Process as Incurred Revenue Job

The two major functions in Contract billing are Billing and Revenue Recognition. The Billing Process makes
one half of a journal entry (passes through Billing Accounting Entry Table or “BI” journals):
Debit ACCOUNTS RECEIVABLE

Credit ARBICLEARING
The Revenue Recognition Process recognizes the Revenue based on what was sent to billing, and makes the other half of a journal
entry (passes through Contracts Accounting Entry Table or “CAP” Journals):
Debit ARBICLEARING

Credit REVENUE
In General Ledger, the net result is:
Debit ACCOUNTS RECEIVABLE

Credit REVENUE

Navigation

Navigator > Customer Contracts > Schedule and Process Revenue > Process as Incurred

Revenue

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Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents