Page 2 - Frequently Asked Questions_Job Aid_WIP

Frequently Asked Questions
What happens if one person approves and
another person decides to log in and
approved the same request?
Can an approver change something on a
journal or do they have to reject it back to
the originator?
Is there a monthly close schedule?
How is the routing for journal entry
approvals being planned for departments
that have multiple approvers?
If the department administrator prepares a
journal entry, does the chair need to approve
the transaction?
Can someone in the clinic (TEC) add a
University approver to a transaction and vice
versa?
How will suspense entries be approved?
Can I filter GL WorkCenter “My Work” items
by Source Code such as RST?
Can I add additional Approvers prior to the
first listed approver?
In Journal Mover, what’s the difference
between Submit and Resubmit?
Emory Confidential and Proprietary Last Revised on 1/9/2017
Once the user approves the entry, it disappears from the open
entry list for the other designated approvers.
Yes. The approver can modify the journal entry. The approver
should add comments, indicating what was changed before it is
approved.
Yes, the schedule will be made available.
Healthcare: The workflow goes to each person’s department
Controller’s Office.
University: Once the transaction is approved by the Supervisor,
it will go to the next approver listed on the workflow. For
transactions over $10,000, the transaction will go to Unit
Administrator, then Central Finance (OGCA or Controller’s
Office) for approval. For transactions under $10,000, the
transaction will go directly to Central Finance (OGCA or
Controller’s Office) after the Supervisor’s approval.
The chair can be added to the workflow if he or she is not
automatically set up as an approver.
Yes, an approver can be added as long as the person is a
PeopleSoft Financials user.
When the suspense entry is corrected, it will create a journal
entry which will be submitted through workflow.
Yes, Source is a filter option for many of the GL My Work Edit
Filters.
No, you may only add approvers after the first listed approver.
Submit pertains to the first time you send to workflow.
Resubmit is used if the journal is pushed back to you for rework.
Page 2 of
3
Return to Table of Contents