Page 2 - How do I Determine the Status of a Journal_Job Aid_WIP

Journal Status

Values for the Status field

Errors Journal has been edited and has errors. The journal has been recycled by the system and you
must correct errors before it can be posted.

Post Incom Posting is incomplete because of posting problems. For example, the system might have
crashed after the reversal journal is created but before the original journal is actually posted.
(posting
Incomplete) Repost as soon as possible.

SJE Model This is a valid standard journal entry model used to generate standard journal entries; this
journal cannot be posted. It is not picked up by the journal posting process.
(standard journal
entry model)

Edit Req’d Journal entry has been saved but is not yet edited. You must edit the journal before it can be
posted.
(edit required)
Posted The journal entry has successfully been edited and posted by the system to the ledger or
ledgers. Although the journal entry is posted, there might be errors in disbursements to
accounts that are temporarily posted to default balancing accounts that you must reclassify to
make your intended entry complete. Check the default balancing account if you have chosen
to use a default balancing account rather than the option to recycle journal entries with
errors.
Incomplete You have chosen the option not to complete the journal entry and saved it as incomplete
perhaps to be complete it at a later time.

Unposted You have unposted the journal entry from the ledger or ledgers where it was originally posted.
Unposted journal entries cannot be reposted.
(You can cancel journal entries that have not yet been posted.)

Valid The journal entry has been edited and is ready to be posted.

Can’t Unpst This is a journal entry created as part of an upgrade from one education and government
software release to another release and as such will not be encountered in the usual day-to-
(cannot unpost)
day processing of journal entries.

Values for the Budget Status field

Error The entry failed to pass budget checking.

Not Chk’d The Budget Processor has not processed the entry.
(not checked)

Valid The entry passed budget checking and the process updated the control budget.

Warning The Budget Processor issued a warning. This means the control budget did not have
sufficient funds. However, it passed budget checking because the Commitment Control
Option for the control budget is set to Tracking with Budget or Tracking without Budget on
the Control Budget Definitions page. It may also be over the budget amount, but less than
the tolerance amount.

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