Page 71 - Hello! Proposal - EY Retired Partner and Principal Meeting

Costs
(2) Photographer for 8 hours each, recommended for 500 attendees: $4,000.00*
• Saturday, April 26, 2024 – Please Advise Time

(2) – Lights and Background Kit $510.00*

Single user secure download link $140.00*

Parking Fees $125.00*

Total Costs: $4,775.00*

*plus 6.5% sales tax

Experience Inclusions
All Hello! Destination Management photography experiences include on-site coordination.
• (2) Professional Photographer with equipment – 7 consecutive hours of photography each day, with 1 hour for
setup time - Photographer capable of 30-45 headshots per hour
• Lights and Background Kit
• 4 photos of each attendee/1 with ID/4 total without ID/2 from each side.
• Single user secure download link emailed 3-5 business days post event to onsite contact; one person has access
to link- not multiuser - images available for 30 days on link- client to download images from link
• Full usage rights to images
• Parking Fees for off-site parking time/transfer

Availability
Photography is on hold and subject to availability until contracted. Signed contract and logo/theme/verbiage is due
no later than March 31, 2025, to ensure availability.

Client to Provide

• Minimum space required 12’ x 15’ area.
• (1) 30 inch Round
• (1) table/chair with access to power for computer tech
• Background color selections – White, Blue, Dark Blue, Gray

Fine Points
• All costs are based on a single-day event, and 3-hour photography booking minimum, unless otherwise noted.
• Account manager to notify client each day of attendee count.
• No vendor parking is permitted at the hotel
• Specific load in instructions/dock space to be assigned
• Additional time needs to be accounted for vendors riding the shuttle over from designated parking location.
• The photographer will need to drop of the light kit and then park off site.
• USB with photos will be mailed 10-15 days post event.
• All inclusions, prices, and policies are subject to change until contracted.

Hello! Florida Destination Management 2504047XC | Wednesday, August 28, 2024 | Page | 71