Page 31 - EW FEB 2022

EW SPOTLIGHT FEATURE

3 Steps to Streamline School

Examination Processes and Systems

n my eight years with subjects, as and when they get a
SchoolPad, I have had the confirmation from their teachers.
Iopportunity to work closely The importance of this step is to
with hundreds of reputed schools ensure that the responsibilities to
across India in managing their monitor the marks-entry process
report cards and results. From are clearly defined to achieve the
setting up examination structures desired results.
for different grades and boards
to making entries of marks and 3. Pre-Checking: Once the
generating report cards, it has coordinators and teachers
been an exciting journey full of are aligned with the plan and
new learnings. complete their marks-entry
Over the years, this valuable process in time, you are left with
experience has helped our one final step to ensure that
SchoolPad team to develop its your efforts don’t go waste and
examination platform and take it you ultimately achieve the goal
to the next level. Today, we are Amanveer Singh of generating and delivering
easily managing to generate Co-founder at SchoolPad results and report cards on
thousands of report cards every time and with least errors. This
year of our over 200 school step has emerged as one of the
partners. It’s noteworthy that SchoolPad of the results? When will they be shared most powerful steps especially during
is not merely a software platform but with parents? Circulating this data among the Covid-19 pandemic where teachers
an entire set of systems and processes teachers will keep everyone on track, only had the option to collaborate online
designed to empower teachers to thus minimising delays. Our teams force or on the phone. Just a day before the
streamline examination processes and this process by sharing a report card parent-teacher meeting, try to arrange
enable timely results generation and sample with schools and filling it with soft copies of the report cards and share
report cards delivery with the least errors. dummy marks a week or two in advance. them with the teachers (ideally class
In this article, I have consolidated This simulates the entire process and teachers and co-class teachers) so they
all these learnings into 3 simple steps, gets the thought processes running so can run through the report cards. This
which, if followed consciously, will help the changes and the plan are in place, step ensures that even if there’s a minor
boost the entire experience. well in time. error, it can be fixed before the results are
handed over to parents, avoiding any last-
1. Pre-Planning: This is by far the 2. Monitoring: Once teachers begin their minute chaos or arguments with parents
most crucial step that will help lay the evaluation process, a practice that we on PTM day.
foundation for delivering timely and have implemented in schools is keeping Following the above three steps will
error-free results to parents. Before the a continuous check on the marks-entry make your entire examination process
commencement of every examination, process which ensures that teachers more organised and systematic, which
hold a quick meeting with all the are filling in the marks and associated will in turn enhance the quality and
coordinators and members of your details like attendance, remarks, etc., in experience of the result delivery for
examination cell while also making notes a timely manner and as per plan. Even if parents. If you have been struggling with
of: When do teachers start checking you don’t have a system to help you with your examination process or would like to
the papers? By when should marks be such reports, you can assign the task to share feedback about some of the best
entered into the software or Excel file? your coordinators who can continuously practices you’ve been following, feel free
When will the analysis be conducted? follow up with their teachers and keep to write to me at amanaveer@schoolpad.
When will teachers check the soft copies ticking the checklist of their classes and in. I would love to get in touch.

EDUCATIONWORLD FEBRUARY 2022