Page 122 - Tata Steel One Report 2024-Eng-Ebook HY

Business Operation and Performance Driving Business Towards Sustainability
Corporate Governance Policy Financial Statements Attachments
- Allowing shareholders to register their attendance 2 hours in advance prior to the meeting. Furthermore, after the meeting has started shareholders are able to register and vote on the agenda being considered.
The Corporate Secretary office facilitates and protects the rights of the shareholders. Shareholders can contact the Corporate Secretary Office on phone number 02 937 1000 Ext 3210.
Category II
Equitable Treatment of Shareholders
The Company realizes its duty to look after the interest of every shareholder, whether it is the majority shareholder, institutional investor, foreign shareholder or minor shareholder by equitable treatments described as under:
Shareholders’ meeting
Every year, the Company organizes a shareholders’ meeting within four months from the end of the Company’s financial year (within July). This meeting is the Annual General Meeting, while other meetings, if any, are called Extraordinary General Meeting. In the past financial year, no Extraordinary General Meetings was organized.
The Company conducted the 23rd Annual General Meeting of Shareholders was conducted at at 09:00 am on July 18, 2024 through Electronic Meeting method (e-AGM) in accordance with the rules, procedures and conditions as stipulated by the laws without any Shareholder having to attend in person. Those who were shareholders on the record date of May 23, 2024, were eligible to attend the meeting.
Shareholders may like to give proxy to the Independent Director to join the e-AGM on their behalf in case any shareholder wishes not to join the AGM through Electronic Meeting method.
Furthermore, the Company provided channel for submitting written questions in advance. For the effectiveness of AGM through Electronic Meeting method, the Company will not be able to take any questions during the meeting and requests the Shareholders to
kindly submit relevant questions within July 15, 2024 via registered mail to “Corporate Secretary Office”, Rasa Tower 2, 20th Floor, 555 Phaholyothin Road, Chatuchak, Bangkok 10900 or email to somjaij@tatasteelthailand. com. Related questions to the Company’s business were considered and answered in the meeting and disclosed on the Company website.
The Company has established a system and mechanism that allows an effective shareholders meeting. Information regarding the date, time, location, agenda, rules, and instructions to attend the meeting, the voting process, and agenda items were provided to the shareholders in advance. The Company did not undertake any action that would limit the shareholders’ ability to receive such information or restrict the shareholders ability to attend the meeting.
The Company assigned The Thailand Securities Depository (TSD), the Company’s registrar, to process and deliver the notice of the meeting and relevant documents in both Thai and English languages to all shareholders 21 days prior to the meeting. The documents included:
1. Notice of Shareholders’ meeting with clear details regarding the date, time, location and meeting agenda(s) for information/approval/consideration. The purpose and reasoning for each agenda, and the Board of Directors’ opinion on each agenda item. This constitutes sufficient information for the decision of shareholders.
2. Proxy letter for the shareholders’ meeting in the format as specified by the Ministry of Commerce both in the A format, which is the easy and simple format to follow, or the B format that fully dictates each action as “Approved”, “Disapproved”, or “Abstained” for each agenda item. This proxy letter also allows the shareholders to vote for each director for appointment to the board.
3. InformationabouttheIndependentDirectorsthatthe Company has designated as proxies. The information includes their name, age, address and their vested interest, if any, in the proposed agenda of the meeting.
4. TheCompany’sIntegratedAnnualReport(Form56-1 One Report) in both Thai and English languages in the
120 Tata Steel (Thailand) Public Company Limited