Page 123 - Tata Steel One Report 2024-Eng-Ebook HY

Business Operation and Performance Driving Business Towards Sustainability
Corporate Governance Policy Financial Statements Attachments
form of a QR Code, as well as in paper form for the shareholders who notified the Company in advance of their desire to receive them in paper format.
5. Explanationaboutthedocumentsthatarerequired to be presented to attend the meeting.
6. Articles of Association in connection with the Annual General Meeting.
In addition to this, the Company also:
1. AdvertisedthedetailsoftheAnnualGeneralMeeting
through a Thai newspaper for 3 consecutive days and 3 days prior to the meeting.
2. NotifiedviatheStockExchangeofThailand’swebsite (SETLink) that the shareholders’ meeting information would be available via the Company website one month in advance so that the shareholders are able to stay informed about the meeting in a convenient and speedy manner and able to study the necessary information in advance.
3. Distributed information via the Stock Exchange of Thailand’s website (SETLink) to inform shareholders that they are able to submit questions regarding the meeting agenda in advance.
4. Theshareholderswerealsoabletosubmitquestions to the Board of Directors or individual Independent Directors through the Company’s Secretariat Office for proposing to the Board of Directors to consider during the period June 24 – July 15, 2024.
Furthermore, the Company provided a channel for submitting written questions in advance via registered mail to "Corporate Secretary Office", Rasa Tower II, 20th Floor, 555 Phaholyothin Road, Chatuchak, Bangkok 10900 or email to cso@tatasteelthailand.com. Related questions to the Company's business were answered in the meeting and subsequently disclosed on the Company website.
Before the Meeting
The Company Secretary informs shareholders of the Articles of Association related to the meeting and meeting procedures such as voting procedures, vote counting procedures and announcement of the result.
During the Meeting
The presiding Chairman conducts the meeting transparently according to the announced agenda with no additional agenda for consideration other than those specified on the notification inviting shareholders to the Annual General Meeting. Appropriate and sufficient time is allotted for consideration of each agenda before voting. Shareholders are allowed to vote for election of individual Director and encouraged to provide comments, recommendations and ask questions freely.
The Company uses voting ballots for the convenience of shareholders and arranges for an independent inspector (Third Party) to supervise voting and vote counting for transparency according to law and Company’s Articles of Association. Vote counting is done by computer. Only shareholders’ voting ballots of ‘Disapprove’ or ‘Abstain’ are compiled for calculation by deducting from number of overall eligible shareholders who have the right to vote. Shareholders have one vote per one share. Results of the vote for each agenda are announced after resolving of each agenda item by slide projection. The meeting is also recorded on video media.
After the Meeting
The Company announces the meeting resolutions (Approve, Disapprove or Abstain) through SET news network (SETLink) immediately after the meeting and prepares the meeting minutes within the period specified by law. The minutes record details such as
1. Names and positions of the attended Directors, Executives including related persons
2. Announcementofvotingproceduresandvotecounting
3. Questionsandanswers,commentsandrecommendations
4. Meetingresolutionsandvotingresultoneachagenda, classified as Approve, Disapprove, Abstain and Voided Ballot.
There were 37 shareholders who attended the Annual General Meeting of the shareholders on July 18, 2024, through electronics method and through proxy. This
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