Page 137 - ADMINISTRATIVE MANUAL

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➢ Whenever necessary adopt body and baggage searches to all personnel entering
and going out of the records storage areas for security reasons.

SUPPLEMENTAL SECURITY CHAINS

For the purpose or classification, there are at least three supplemental security
chains normally adopted in the maintenance of security records and documents.

1) Physical Security

It is a method in safeguarding records and documents by physical means, such as by
the installation of security guards in strategic areas, fire protection measure,
construction of fences, lighting system alarm system, installation of restricted signs
prohibiting loiters and unauthorized personnel, smoking and other similar means of
making plans, policies, programs, training of security personnel, use of utilities,
information drives, and installations against compromise, trespass sabotage,
pilferage, embezzlement, fraud or any form of dishonest and criminal acts against
records.

2) Communication Security

It is the protection resulting from the application of measures to prevent the
unauthorized disclosure of classified information or by the use of methods of delay
the enemy or unauthorized person from gaining information or access to the records
by means of any form of communication.

3) Personnel Security

This includes all security measures designed to prevent unsuitable individuals or
persons of doubtful loyalty from gaining access to the classified records and
documents or to any facility and to prevent the appointment or retention of any
person as an employee in any agency. In most cases background check or complete
background investigation and continuous surveillance of a certain employee is
applied in order to determine his/her integrity and loyalty. No individual shall be
appointed, retained or assigned to positions involving the handling of records and
documents if there is a reasonable doubt about his loyalty to the agency or the head
of the office or government as a whole.

FACTORS IN DETERMINING THE EXISTENCE OF A REASONABLE DOUBT AND THE
LOYALTY OR INTEGRITY OF AN EMPLOYEE

a) ADVOCATE or malfeasance or threat to alter the standard operating procedures of
the agency for the purpose of degrading the personality of the head of an office or
any of its key officials;
b) INTENTION or attempting to perform his/her duties for the interest of a private
person in preference to interest of the agency as a whole.
c) INTENTIONAL or unauthorized disclosure to any person any classified matters or
information under the circumstances which should be indicative of his disloyalty to
the head of the office or to agency key officials onto the government.
d) Seeking to alter the policies of the administration to cause adverse effects to the
prestige of the agency.
e) INSINUATION or inflicting intrigues to cause administrative embarrassments.