Page 64 - The Official FIAP Book

Each participant cannot receive more than one award per section in the same salon.
The FIAP medals must be awarded on the occasion of the event for which they have been obtained. They may
only be awarded to works and/or authors participating in that competition. Not all the medals and HMs must be
awarded; the quality of the entries should be the main consideration.
Awarded medals must be either be engraved by the organiser or, at least be provided with a sticker that indicates
the name of the participant and the title of the picture for which the award was given.

II.8 Salon regulations and entry-form
Organisers can announce their salon by sending out the entry-forms and regulations. By logging on to their profile
on the myfiap.net platform they will have at their disposal a list of FIAP addresses (FIAP Board, liaison officers
of the operational members, intermediates of regional, local and individual members, etc.). The regulations must
be edited at least in English or French. Other languages are at the choice of the organizer. All texts in different
languages must be coherent and identical in their meaning and must also be identical to the version that was handed
in for the FIAP patronage approval.

The salon regulations must include the following information:
A) Name of the event and the name, e-mail address and country of the person responsible
for the salon, or circuit (using English alphabet).
B) The FIAP emblem and the FIAP Patronage number(s) of the salon or circuit.
C) Names of the judges and details of their qualifications, including the FIAP distinctions (if
any) of each (*)
D) A calendar, mentioning:
a) closing date for the entries;
b) date(s) of the judging session(s);
c) mailing date of the report cards (notifications);
d) date(s) of exhibition(s) and/or public showing(s) of projected images;
e) date on which all entered prints will be returned (if applicable);
f) date on which catalogues and awards will be mailed.
In this context, FIAP strongly recommends to the organisers to define reasonable timelines in their
calendar and to comply strictly with them.
E) The following text :
Pictures created by artificial intelligence are not allowed in this salon! All parts of the image have to be
photographed by the author who is holding the copyright of all works submitted. Offenders will be
sanctioned for life!
F) The mention that by the sole act of submitting his/her images or files to a salon under
FIAP Patronage, the entrant accepts without exception and with no objection the
following terms:
- that the submitted images can be investigated by FIAP to establish if these obey to FIAP
regulations and definitions even if the entrant is not a member of FIAP,
- that FIAP will use any means at its disposal for this undertaking,
- that any refusal to cooperate with FIAP or any refusal to submit the original files as captured
by the camera, or failure to provide sufficient evidence, will result in them being sanctioned by
FIAP,
- that in case of sanctions following the non compliance with FIAP regulations, the name of the
entrant will be released in any form useful to inform other parties of the entrant’s breaches of
the rules.
As mentioned in II.2) it is recommended to leave the EXIF data in the submitted files intact in
order to ease eventual investigations.

G) Entry-fee: The amount of the entry-fee and the way it has to be paid must be clearly
mentioned in the salon regulations. If the organiser proposes the sending of a catalogue to
all participants, the salon fee must include this service. The organiser is free to ask for
special return postage.
H) FIAP recommends that organizers show solidarity with participants living in countries
with limited currency facilities.
I) Mention of the fact that every participant will get a free copy of the catalogue or can
download it from a link.
J) In the case of a salon with Projected Image Sections, details of the method of projection
and the equipment to be used, together with the pixel dimensions must be mentioned.
The salon rules must state both maximum width and maximum height in pixels and these
dimensions must not be larger than those of the equipment used.

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