Page 190 - BusinessStructures & Forms

10:54 - 29-Nov-2022
Page 2 of 15
Fileid: … tions/i940/2022/a/xml/cycle05/source
The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.
request approval to act as an agent for an employer, the Electronic funds withdrawal (EFW). If you file Form
agent files Form 2678 with the IRS unless you’re a state or 940 electronically, you can e-file and use EFW to pay the
local government agency acting as an agent under the balance due in a single step using tax preparation
special procedures provided in Rev. Proc. 2013-39, software or through a tax professional. However, don't use
2013-52 I.R.B. 830, available at IRS.gov/irb/ EFW to make federal tax deposits. For more information
2013-52_IRB#RP-2013-39. on paying your taxes using EFW, go to IRS.gov/EFW.
Aggregate Forms 940 are also filed by CPEOs Credit or debit card payments. You may pay your
approved by the IRS under section 7705. CPEOs file FUTA tax shown on line 14 using a credit or debit card.
Form 8973, Certified Professional Employer Organization/ Your payment will be processed by a payment processor
Customer Reporting Agreement, to notify the IRS that who will charge a processing fee. Don't use a credit or
they started or ended a service contract with a customer. debit card to pay taxes that are required to be deposited
CPEOs must generally file Form 940 and Schedule R (see When Must You Deposit Your FUTA Tax, later). For
electronically. For more information about a CPEO's more information on paying your taxes with a credit or
requirement to file electronically, see Rev. Proc. 2017-14. debit card, go to IRS.gov/PayByCard.
If you change your business name, business ad- Online payment agreement. You may be eligible to
dress, or responsible party. Notify the IRS immediately apply for an installment agreement online if you can't pay
if you change your business name, business address, or the full amount of tax you owe when you file your return.
responsible party. For more information, see What if you can't pay in full,
• Write to the IRS office where you file your returns (using later.
the Without a payment address under Where Do You File,
later) to notify the IRS of any business name change. See Disregarded entities and qualified subchapter S sub-
Pub. 1635 to see if you need to apply for a new employer sidiaries (QSubs). Business entities that are
identification number (EIN). disregarded as separate from their owner, including
• Complete and mail Form 8822-B to notify the IRS of a QSubs, are required to withhold and pay employment
business address or responsible party change. Don’t mail taxes and file employment tax returns using the name and
Form 8822-B with your Form 940. For a definition of EIN of the disregarded entity. For more information, see
“responsible party,” see the Instructions for Form SS-4. Disregarded entities, later.
Federal tax deposits must be made by electronic State unemployment information. When you
funds transfer (EFT). You must use EFT to make all registered as an employer with your state, the state
federal tax deposits. Generally, an EFT is made using the assigned you a state reporting number. If you don't have a
Electronic Federal Tax Payment System (EFTPS). If you state unemployment account and state experience tax
don't want to use EFTPS, you can arrange for your tax rate, or if you have questions about your state account,
professional, financial institution, payroll service, or other you must contact your state unemployment agency. For a
trusted third party to make electronic deposits on your list of state unemployment agencies, visit the U.S.
behalf. Also, you may arrange for your financial institution Department of Labor's website at oui.doleta.gov/
to initiate a same-day wire payment on your behalf. unemploy/agencies.asp.
EFTPS is a free service provided by the Department of the Photographs of missing children. The IRS is a proud
Treasury. Services provided by your tax professional, partner with the National Center for Missing & Exploited
financial institution, payroll service, or other third party Children® (NCMEC). Photographs of missing children
may have a fee. selected by the Center may appear in instructions on
For more information on making federal tax deposits, pages that would otherwise be blank. You can help bring
see section 11 of Pub. 15. To get more information about these children home by looking at the photographs and
EFTPS or to enroll in EFTPS, go to EFTPS.gov, or call calling 1-800-THE-LOST (1-800-843-5678) if you
800-555-4477 or 800-244-4829 (Spanish). To contact recognize a child.
EFTPS using Telecommunications Relay Services (TRS) How Can You Get More Help?
for people who are deaf, hard of hearing, or have a
speech disability, dial 711 and then provide the TRS If you want more information about this form, see Pub. 15,
assistant the 800-555-4477 number above or visit our website at IRS.gov, or call the Business and
800-733-4829. Additional information about EFTPS is Specialty Tax Line toll free at 800-829-4933 or
also available in Pub. 966. 800-829-4059 (TDD/TTY for persons who are deaf, hard
Electronic filing and payment. Businesses can enjoy of hearing, or have a speech disability), Monday–Friday
from 7:00 a.m. to 7:00 p.m. local time (Alaska and Hawaii
the benefits of filing and paying their federal taxes follow Pacific time).
electronically. Whether you rely on a tax professional or
handle your own taxes, the IRS offers you convenient For a list of related employment tax topics, go to
programs to make filing and paying easier. Spend less IRS.gov/EmploymentTaxes. You can order forms,
time worrying about taxes and more time running your instructions, and publications at IRS.gov/OrderForms.
business. Use e-file and EFTPS to your benefit.
• For e-file, go to IRS.gov/EmploymentEfile for additional General Instructions
information. A fee may be charged to file electronically.
• For EFTPS, go to EFTPS.gov or call one of the What's the Purpose of Form 940?
numbers provided under Federal tax deposits must be
made by electronic funds transfer (EFT), earlier. These instructions give you some background information
about Form 940. They tell you who must file the form, how
to fill it out line by line, and when and where to file it.

-2- Instructions for Form 940 (2022)