Page 19 - Form W4 and payroll Tables

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The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.
these meals for the convenience of the employer, all see Revenue Ruling 2009-11, 2009-18 I.R.B. 896, availa-
meals provided on the premises are treated as furnished ble at IRS.gov/irb/2009-18_IRB#RR-2009-11.
for the convenience of the employer. If this 50% test is
met, the value of the meals is excludable from income for Fringe benefits. You generally must include fringe bene-
all employees and isn't subject to federal income tax with- fits in an employee's wages (but see Nontaxable fringe
holding or employment taxes. For more information, see benefits next). The benefits are subject to income tax
Pub. 15-B. withholding and employment taxes. Fringe benefits in-
clude cars you provide, flights on aircraft you provide, free
Health insurance plans. If you pay the cost of an acci- or discounted commercial flights, vacations, discounts on
dent or health insurance plan for your employees, includ- property or services, memberships in country clubs or
ing an employee's spouse and dependents, your pay- other social clubs, and tickets to entertainment or sporting
ments aren't wages and aren't subject to social security, events. In general, the amount you must include is the
Medicare, and FUTA taxes, or federal income tax with- amount by which the fair market value of the benefit is
holding. Generally, this exclusion also applies to qualified more than the sum of what the employee paid for it plus
long-term care insurance contracts. However, for income any amount the law excludes. There are other special
tax withholding, the value of health insurance benefits rules you and your employees may use to value certain
must be included in the wages of S corporation employ- fringe benefits. See Pub. 15-B for more information.
ees who own more than 2% of the S corporation (2% Nontaxable fringe benefits. Some fringe benefits
shareholders). For social security, Medicare, and FUTA
taxes, the health insurance benefits are excluded from the aren't taxable (or are minimally taxable) if certain condi-
tions are met. See Pub. 15-B for details. The following are
2% shareholder's wages. See Announcement 92-16 for
more information. You can find Announcement 92-16 on some examples of nontaxable fringe benefits.
page 53 of Internal Revenue Bulletin 1992-5. • Services provided to your employees at no additional
Health savings accounts (HSAs) and medical sav- cost to you.
ings accounts (MSAs). Your contributions to an em- • Qualified employee discounts.
ployee's HSA or Archer MSA aren't subject to social se- • Working condition fringes that are property or services
curity, Medicare, or FUTA taxes, or federal income tax that would be allowable as a business expense or de-
withholding if it is reasonable to believe at the time of pay- preciation expense deduction to the employee if he or
ment of the contributions they’ll be excludable from the in- she had paid for them. Examples include a company
come of the employee. To the extent it isn't reasonable to car for business use and subscriptions to business
believe they’ll be excludable, your contributions are sub- magazines.
ject to these taxes. Employee contributions to their HSAs
or MSAs through a payroll deduction plan must be inclu- • Certain minimal value fringes (including an occasional
ded in wages and are subject to social security, Medicare, cab ride when an employee must work overtime and
and FUTA taxes and income tax withholding. However, meals you provide at eating places you run for your
HSA contributions made under a salary reduction ar- employees if the meals aren't furnished at below cost).
rangement in a section 125 cafeteria plan aren't wages • Qualified transportation fringes subject to specified
and aren't subject to employment taxes or withholding. conditions and dollar limitations (including transporta-
For more information, see the Instructions for Form 8889. tion in a commuter highway vehicle, any transit pass,
Medical care reimbursements. Generally, medical care and qualified parking).
reimbursements paid for an employee under an employ- • The use of on-premises athletic facilities operated by
er's self-insured medical reimbursement plan aren't wa- you if substantially all of the use is by employees, their
ges and aren't subject to social security, Medicare, and spouses, and their dependent children.
FUTA taxes, or income tax withholding. See Pub. 15-B for • Qualified tuition reduction an educational organization
a rule regarding inclusion of certain reimbursements in the provides to its employees for education. For more in-
gross income of highly compensated individuals. formation, see Pub. 970.
Differential wage payments. Differential wage pay- • Employer-provided cell phones provided primarily for
ments are any payments made by an employer to an indi- a noncompensatory business reason.
vidual for a period during which the individual is perform- However, don't exclude the following fringe benefits
ing service in the uniformed services while on active duty from the wages of highly compensated employees unless
for a period of more than 30 days and represent all or a the benefit is available to other employees on a nondiscri-
portion of the wages the individual would have received minatory basis.
from the employer if the individual were performing serv-
ices for the employer. • No-additional-cost services.
Differential wage payments are wages for income tax • Qualified employee discounts.
withholding, but aren't subject to social security, Medi-
care, or FUTA taxes. Employers should report differential • Meals provided at an employer-operated eating fa-
wage payments in box 1 of Form W-2. For more informa- cility.
tion about the tax treatment of differential wage payments, • Reduced tuition for education.

Publication 15 (2020) Page 17