Page 122 - UniZulu Annual Report 2020

REPORT ON INTERNAL ADMINISTRATIVE OPERATIONAL STRUCTURES
The University maintains systems of internal control over financial reporting and the safeguarding of assets against the unauthorised acquisition and the use or disposal of such assets.
INTERNAL CONTROL
Such systems are designed to provide reasonable assurance to a public HEI and the Council regarding an operational environment that promotes the safeguarding of a public HEI’s assets, and the preparation and communication of reliable financial and other information.
This includes documented organisational structures setting out the division of responsibilities, as well as established policies and procedures, including a Code of Ethics that is communicated throughout the Organisation to foster a strong ethical climate and the careful selection, training and development of its people.
Information systems utilising modern IT are in use throughout the Institution. All have been developed and implemented according to defined and documented standards to achieve efficiency, effectiveness, reliability and security. Accepted standards are applied to protect privacy and ensure control over all data, including disaster recovery and ‘back up’ procedures. Password controls are strictly maintained, with users required to change passwords regularly. There are regular reviews to ensure that there are no clashes in user access rights and that the basic internal control concept of separation of duties is maintained. Where, for capacity reasons, an occasional clash does occur, sufficient manual controls are in place to ensure that these clashes are mitigated. Systems are designed to promote
ease of access for all users and the systems are sufficiently integrated to minimise duplication of effort and ensure minimum manual intervention and reconciliation procedures. The development, maintenance and operation of all systems are under the control of competently trained staff.
In utilising electronic technology to conduct transactions with staff and with third parties, control aspects receive close scrutiny and procedures are designed and implemented to minimise the risk of fraud or error.
Internal auditors monitor the operation of internal control systems and report findings and recommendations to management and ARCC. The role of internal auditors is to add value to UNIZULU by providing independent, objective assurance on the adequacy and effectiveness of internal controls, governance and risk management. UNIZULU maintains systems of internal control to ensure:
• Operating activities are conducted effectively
• Compliance with legislation, regulations, policies and
procedures
• Reliability of financial reporting
• Safeguarding of assets
Reports on the findings of the internal auditors, together with management’s responses, were reviewed by ARC. The meetings of the committee were attended by the internal and external auditors of the University. UNIZULU has
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