Page 200 - 2024 Orientation Manual

N. Petty Cash
It is the policy of the LSBA to maintain a petty cash fund of $200. It is the responsibility
of the Director of Administration to ensure the petty cash fund is safeguarded at all
times.

Disbursements from the petty cash fund may be made only for approved expenditures.
A receipt must accompany every disbursement. The receipt must indicate the reason
for the disbursement and must be signed by the individual receiving the cash.

The petty cash fund shall be replenished as needed, but no less than once every 90 days.

O. Photocopying Expenses
It is the policy of the LSBA to charge the appropriate functions for in-house
photocopying expenses based on tracking by established function codes.

Outside copying shall be charged to the function responsible for incurring the expense.

P. Postage Expenses
It is the policy of the LSBA to charge the appropriate functions for postage expenses
based on tracking by established function codes.

The LSBA prohibits the use of its postage meter for personal mail.

Q. Reserves
It is the policy of the Louisiana State Bar Association to maintain two types of reserve
funds: general (unallocated) and capital (earmarked).

1. General (unallocated)
a. Covers shortfalls in revenues due to a short-term economic downturn;
b. Provides a source of funding for major emergency, unplanned capital
expenses; and
c. Covers major unexpected, unbudgeted operating expenses.

2. Capital (earmarked)
a. To be used for capital improvements as defined by the Board; and
b. Covers major planned capital expenditures (renovations, telephone
system, etc.).

It is the policy of the Louisiana State Bar Association that its general cash reserves be
equal to no less than 50% of its annual operating budget. Special reserves shall be
periodically reviewed and adjusted by the Board of Governors, but in no instances shall
they be less than $100,000.

Amended November 6, 2015

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