Page 44 - Handbook for House Staff Aug2024

Mobile Phones
Pupils must give the House their mobile number. Pupils must not use any device to access a mobile broadband network in order to bypass the College firewall. See the Acceptable Use of ICT and E-Safety Policy for further information.
Lower School pupils are not allowed to have their mobile phones during lesson times or overnight. They are kept in the duty room. Sixth form pupils may have their phones but they must not use them during the school day for any purpose without their teacher’s permission, including but not limited to texting, phoning, taking still or moving images, checking the time, using Bluetooth, using as a calculator or surfing the internet. If a teacher confiscates a pupil’s mobile phone, it will be handed to Deputy Head Pastoral who will keep it for four days. This is recorded on ISAMS. Pupils must see Deputy Head Pastoral to reclaim their mobile phones. Lower School pupils are not allowed their phones at lesson times or during break/lunch, unless they have special permission.
Pupils may not bring mobile phones into examination rooms under any circumstances.
The College does not accept responsibility for the theft, loss of, or damage to, mobile phones brought onto College premises, including ‘phones which have been confiscated or which have been handed in to staff.
Using photographic material of any kind to bully, harass or intimidate others will not be tolerated and will constitute a serious breach of discipline. If you are made aware that a pupil may have done this, please inform Ness Young, the E-safety co-ordinator who will investigate further.
If a pupil has their mobile phone confiscated, they should be told that they are allowed to use the House phone to contact parents or guardian if they need to do so.
All Lower School mobile phones, lap tops and tablets are collected in at bedtime. They should be locked safely away.
Parents
Parents require different amounts of input, but all parents like to see updated photographs or to receive communication from you about what is going on with their child and what is happening in the House. Working with parents is the best way to ensure that your charges make the most of their time at Malvern. When a pupil is in serious trouble, you will need to inform the parent – never a pleasant task. If a parent wishes to take their child off campus, please ask them to complete the Leave of Absence form (appendix twenty one).
Piercings
Only earrings are allowed with uniform/sixth form suits (one small stud or sleeper in each ear lobe). No other piercings are permitted. Sixth form girls may have one small nose stud in the side of their nose when they are wearing casual clothes, but we would much prefer them not to do so. Lower school and Sixth Form girls may have multiple earrings when they are wearing casual clothes.
Peer Mentoring
Every House has at least one peer mentor. Peer mentors should be advertised within the House e.g. posters and announcements after lunch. Peer mentors provide an invaluable source of support to pupils who may wish to raise issues with a fellow pupil in the first instance. Peer mentor appointments have to be approved by the HouseM and the pastoral team. They receive training on a wide range of issues. The HouseM should meet weekly with the peer mentors to allow the peer mentor to talk through the cases they have had that week and to pick up any concerns.
Reports
The academic tutor tends to summarise academic progress whereas your report is much more about the development of the pupil all round. Keep notes in a word document as you go along about participation, key events etc. to make life easier for the end of term report. Tutors are meant to have checked and amended all the subject teacher reports by the time the HouseM writes their part. Do flag up to the HOY if there are problems with reports. Occasionally you will be asked for transcripts by pupils – these
can be produced by the MIS manager (x675 or x508), and are a summary of all reports and report cards for a pupils (American universities often request them).
SATIS
These are report cards used to closely monitor pupils. A pupil is usually put on SATIS as a result of a joint decision between HouseM, tutor and HOY. They are completed on paper. HouseM should regularly check the feedback as will the Head of Year and Tutor.
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