Page 68 - Welcome Brochure for New Pupils 2021-2022

Privacy Policy
for Parents
WELCOME PACK FOR NEW PUPILS 2021 - 2022
68
INTRODUCTION
This notice is is to help you understand how and and why we collect personal information about you and what we do with that that information It also explains the decisions that that you you can make about your own information If you have any questions about this notice please contact the Data Compliance Officer WHAT IS "PERSONAL INFORMATION"?
Personal information information is information information that identifies you as an individual and relates to you This includes your contact details next of kin and financial information OUR OUR LEGAL BASES FOR USING YOUR INFORMATION This section contains information about the legal bases that we are relying on on when handling your information The information below contain a a a a general description of the different legal bases but we have also used a a a a a colour code system so that you can see which bases we are relying on for each of the purposes described at paragraphs 1 to 33 below LEGITIMATE INTERESTS ("LI")
This means that the College is is using your information when this is is necessary for the College's legitimate interests interests except when your interests interests and fundamental rights override our legitimate interests Specifically the College has a a a a legitimate interest in:
• providing educational services to to your child and to to other children • safeguarding and promoting the welfare of your child other children and our employees • promoting the the objects and interests of the the College This includes fundraising and using photographs of you at at our College events in promotional material It also includes making sure that we are able to enforce our rights against you for example so that we can contact you if unpaid College fees are due • keeping the College buildings safe • using your information in in in connection with legal disputes For example if you you or or your child bring a a claim against the College • protecting the College's reputation • facilitating the the efficient operation of the the College and • ensuring that all relevant legal obligations of the College are complied with (for example in relation to inspections) In addition your personal information may be processed for the the the legitimate interests of others For example another school will have have a a a a legitimate interest in in in knowing if you have have not paid College fees that are due to us NECESSARY FOR CONTRACT ("CT")
We will need to to use your information in in order to to perform our our obligations under our our contract with you you and for you you to perform your obligations as well For example we we need your name and contact details so that we can update you you on on your child's progress and so that we can contact you you if there is a concern LEGAL OBLIGATION ("LO")
Where the College needs to use your information in in order to to comply with a a a a legal obligation for example to to report a a a concern to Children's Services We may also have to to disclose your information to to third parties such as the the the courts the the the local authority or or the the the police where legally obliged to do so VITAL INTERESTS ("VI")
In limited circumstances we may use your information to protect your vital vital interests interests or the vital vital interests interests of someone else (e g if you or they are seriously hurt) PERFORMANCE OF A A A A TASK CARRIED OUT IN THE PUBLIC PUBLIC INTEREST (OR CARRYING OUT PUBLIC PUBLIC TASKS) ("PI")
The following are examples of when we use your information to perform tasks in in in the public interest:
• providing your child with an education • safeguarding and promoting your your welfare your your child's welfare welfare and the the welfare welfare of other children • facilitating the the efficient operation of the the College and • ensuring that we comply with all of our legal obligations The College must also comply with an additional condition where it processes special categories of personal information These special categories are as follows: personal information revealing racial or or or ethnic origin political opinions religious or philosophical beliefs trade union membership genetic information biometric information information information health information information information and information information information about sex life or or orientation