Page 72 - Welcome Brochure for New Pupils 2021-2022

Privacy Policy
for Parents
We will keep some information after your child has left
the College for example so that we can find out what happened if you make a a a a a complaint In exceptional circumstances we may keep your information for for a a a a longer time than usual but we we would only do so if we we had a a a a good reason and only if we we are allowed to do so so under data protection law Please see our Information and Records Retention Policy
for for more detailed information WHAT DECISIONS CAN YOU YOU MAKE ABOUT YOUR INFORMATION?
Since 25 May 2018 data protection legislation gives you a a a number of of rights regarding your information Some of of these are new rights whilst others build on your existing rights rights Your rights rights are as follows:
• Rectification: i if information the College holds about you you is incorrect you you can ask us to correct correct it • Access: you can also ask what information we hold about you and be provided with a a a copy This is is commonly known as making a a a a subject access request We will also give you extra information such as why we use this information about you where it came from and what types of people we have sent it to • Deletion: you can ask us to delete the information that we hold about you in in certain circumstances For example where we no longer need the information • Portability: you you can request the transfer of your information to to you or or or to to a a a a a a third party in in a a a a a a format format that can be read by computer This applies where (a) the information has been provided by you (b) the basis that we are relying on on to process your information is consent or contract (please see "Our legal bases for for using your information" above) and (c) the information is being processed by us on on computer • Restriction: our use of information about you may be restricted in some cases For example if you tell us us that the information is inaccurate we can only use it it it for limited purposes while we check its accuracy • Object: you you may object to us us using your information where:
a a a we are using it for direct marketing purposes (e g g g to send you the College magazine) b b the the legal basis on which we are relying is is either legitimate interests or or performance of a a a a task carried out in in the public interest Please see the section "Our legal bases for using your information" above and c c c c c we are using it for historical or or or scientific research purposes purposes or archiving purposes purposes For example we may keep photographs of you at a a a a a College event for historical reasons The Data Compliance Officer can give you more information about your data protection rights FURTHER INFORMATION AND GUIDANCE
The Data Compliance Officer is the person responsible at our College for managing how we look after personal information and deciding how it is shared Like other organisations we need to keep your information safe up to date only use it for what we we said we we would destroy it it when we no longer need it it and most importantly - treat the information we get fairly This notice is is to explain how we use your personal information The Data Compliance Officer can answer any questions you may have This privacy notice does not not not and is is not not not intended to give you you any rights which you you did not already have For example it it does not give you any additional contractual rights Please speak to the Data Compliance Officer if:
• you you object to us us using your information for for marketing purposes e e e e e g g to send you information about College events We will stop using your information for for marketing purposes if you tell us not to or • you would like us to update the information we hold about you or • you would prefer that certain information is kept confidential If you fail to provide certain information when requested we may not be able to perform our obligations under the contract we have entered into with you We may also be prevented from complying with our legal obligations (such as to ensure the the welfare of your child and their classmates) If you consider that we have not acted properly when using your personal information you you can contact the Information Commissioner's Office - ico org uk The Data Compliance Officer can be contacted at at dataprotection@malverncollege org uk 72
WELCOME PACK FOR NEW PUPILS 2021 - 2022