Page 71 - Welcome Brochure for New Pupils 2021-2022

Privacy Policy
for Parents
31 If you you have appointed an agent to act on your behalf we may share information with them For example we may send letters to them so that they can pass these on to you - LI 32 We may send you information about the College before you you accept a a a place for for your child For example we may send you a a a copy of the College prospectus - LI 33 If your child has an an an Education and Health Care Plan (EHCP) we will share information with and obtain information from the local authority about you - LO PI PI SPI We sometimes use contractors to to handle personal information on on our behalf The following are examples:
IT consultants who might access information about you when checking the security of our IT network and We use the iSAMS Management Information System to to store some information The system is supported and upgraded remotely by iSAMS employees There is a a a a a robust contract of services in place to safeguard the data and maintain confidentiality We obtain information about you from admissions forms and from your child's previous school We may also get information from professionals such as doctors and from local authorities CRIMINAL OFFENCE INFORMATION
We may only use information relating to criminal convictions and offences where the law allows us to do so This will usually be where such processing is is necessary to to carry out our our obligations or to to exercise our our rights Less commonly we may use information relating to criminal convictions and offences where it is necessary in in relation to to legal claims where it is necessary to to protect our pupils and you you are not capable of giving your consent or where you have already made the information public MORE THAN ONE BASIS
As you will will see from this notice in some cases we will will rely on on more than one basis above for a a a a a a particular use of your information In addition we may move from one of the the legal bases listed above to another as as circumstances change For example as a a a a a a a safeguarding matter becomes
more serious we may start to rely on on legal obligation to share personal information with the local authority in addition to the the other legal bases which are noted for safeguarding purposes CONSENT
We may ask for for your your consent to use your your information in in in certain ways as an an alternative to relying on any of the bases in the table above For example we may ask for your consent before taking or or using some photographs and and videos if the photograph or or video video is more intrusive and and we we cannot rely on legitimate interests If we we ask for your consent to use your personal information you you can take back this consent at at any time Any use of your information before you you withdraw your consent remains valid Please speak to the Data Compliance Officer or your child’s HouseM if you would like to withdraw any consent given SENDING INFORMATION
TO OTHER COUNTRIES
In certain circumstances we will send your information to countries which do not have the same level of protection for for personal information as there is in in the the UK For example we may:
• Carry information about you you when your child is on on a a a a school trip
The European Commission has produced a a a list of countries which have adequate data protection rules The list can be found here: https://ec europa eu/info/law/law-topic/data-protection/ datatransfers-outside-eu/adequacy-protection- personal-data-non-eu-countries_en
If the country that we are sending your information to is is is not not on the the list or is is is not not a country within the the EEA (which means the European Union Liechtenstein Norway and and Iceland) then it might not have the the same level of protection for for personal information as there is in the UK We will provide you with details about the safeguards which we have in place outside of this privacy notice If you have any questions about the safeguards that are in place please contact the Data Compliance Officer or or the trip
organiser FOR HOW LONG DO WE KEEP YOUR INFORMATION?
We keep your information for for as as long as as we need to in in order to educate and look after your child WELCOME PACK FOR NEW PUPILS 2021 - 2022
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