Page 96 - UK Air Operations Regulations 201121

Part ORO - ANNEX III - Organisational Requirement for Air Operations

(b) When the accountable manager is not the chief executive officer, the CAA should be
assured that the accountable manager has direct access to the chief executive officer
and has the necessary air operations funding allocation.
ORO.GEN.215 Facility requirements
The operator shall have facilities allowing the performance and management of all planned tasks and
activities in accordance with the applicable requirements.
ORO.GEN.220 Record-keeping
(a) The operator shall establish a system of record-keeping that allows adequate storage and
reliable traceability of all activities developed, covering in particular all the elements
indicated in ORO.GEN.200.
(b) The format of the records shall be specified in the operator’s procedures.
(c) Records shall be stored in a manner that ensures protection from damage, alteration and
theft.
ORO.GEN.220(b) AMC1 Record-keeping
GENERAL
(a) The record-keeping system should ensure that all records are accessible whenever
needed within a reasonable time. These records should be organised in a way that
ensures traceability and retrievability throughout the required retention period.
(b) Records should be kept in paper form or in electronic format or a combination of both.
Records stored on microfilm or optical disc format are also acceptable. The records
should remain legible throughout the required retention period. The retention period starts
when the record has been created or last amended.
(c) Paper systems should use robust material which can withstand normal handling and
filing. Computer systems should have at least one backup system which should be
updated within 24 hours of any new entry. Computer systems should include safeguards
against the ability of unauthorised personnel to alter the data.
(d) All computer hardware used to ensure data backup should be stored in a different location
from that containing the working data and in an environment that ensures they remain in
good condition. When hardware or software changes take place, special care should be
taken that all necessary data continues to be accessible at least through the full period
specified in the relevant subpart. In the absence of such indication, all records should be
kept for a minimum period of 5 years.
ORO.GEN.220(b) GM1 Record-keeping
RECORDS
Microfilming or optical storage of records may be carried out at any time. The records should be as
legible as the original record and remain so for the required retention period.
ORO.GEN.310 Use of aircraft listed on an AOC for non-commercial operations and specialised operations
(a) Aircraft listed on an operator's AOC may remain on the AOC if it is operated in any of the
following situations:
(1) by the AOC holder itself, for specialised operations in accordance with Annex VIII
(Part-SPO);
(2) by other operators, for non-commercial operations with motor-powered aircraft or
for specialised operations performed in accordance with Annex VI (Part-NCC),
Annex VII (Part-NCO) or Annex VIII (Part-SPO), provided that the aircraft is used for
a continuous period not exceeding 30 days.
(b) When the aircraft is used in accordance with point (a)(2), the AOC holder providing the
aircraft and the operator using the aircraft shall establish a procedure:
(1) clearly identifying which operator is responsible for the operational control of each
flight and to describe how the operational control is transferred between them;
(2) describing the handover procedure of the aircraft upon its return to the AOC holder.
That procedure shall be included in the operations manual of each operator or in a
contract between the AOC holder and the operator using the aircraft in accordance with
point (a)(2).
The AOC holder shall establish a template of such contract. Point ORO.GEN.220 shall
apply to the recordkeeping of those contracts. The AOC holder and the operator using the
aircraft in accordance with point (a)(2) shall ensure that the procedure is communicated
to the relevant personnel.
(c) The AOC holder shall submit to the CAA the procedure referred to in point (b) for prior
approval.
The AOC holder shall agree with the CAA on the means and on the frequency of providing
it with information about transfers of operational control in accordance with point
ORO.GEN.130(c).
(d) The continuing airworthiness of the aircraft used in accordance with point (a) shall be
managed by the organisation responsible for the continuing airworthiness of the aircraft
included in the AOC, in accordance with Regulation (EU) No 1321/2014.
(e) The AOC holder providing the aircraft in accordance with point (a) shall:
(1) indicate in its operations manual the registration marks of the provided aircraft and
the type of operations conducted with those aircraft;
(2) remain informed at all times and keep record of each operator that holds the
operational control of the aircraft at any given moment until the aircraft is returned to
the AOC holder;
(3) ensure that its hazard identification, risk assessment and mitigation measures
address all the operations conducted with those aircraft.
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