Page 37 - KFTL Report

KFTL DUE DILIGENCE – Kingston, Jamaica
not clear on whether this really was the case or just poor planning/communications between the relevant depts.
8.3 EAMS (CHAMPS)
a) CHAMPS is the KFTL Maintenance, Inventory and Procurement management solution.
b) Although operating on a slightly older technology platform and with an older GUI (Graphical User Interface) CHAMPS is a very good and highly functional system, that is largely under- utilised.
c) Utilising CHAMPS in-line with its full capabilities will greatly improve a variety of issues at KFTL, a key one being the severe data/information issues, prevalent at KFTL today.
d) Technicians are not recorded in CHAMPS and such it is impossible to see who has worked and/or is working on any piece of equipment at any time. The process in managing whereabouts of people, with the knowledge and ability to re-schedule resources to more necessary or urgent activities is done manually and by various individuals.
e) Reporting function in CHAMPS is below base standards. Obtaining data, information and reports from CHAMPS when asking for certain data sets, was a great challenge. Standard reports are minimal, and all but unused.
f) CHAMPS has the ability to manage Lock Out Tag Out (LOTO), a significant safety related activity at any terminal, but module was not purchased.
g) CHAMPS can manage warranty related matters asset he asset parent and component level – but is not used.
h) KFTL does not use CHAMPS fault codes to aid reliability-based improvements from positions of knowledge.
i) It is very difficult to understand how decisions are able to be made, when visible processes, procedures, data, information etc. is either not available, or very difficult and timely to obtain.
j) Re-implementing CHAMPS in order to realise it’s true potential and benefits for KFTL, is dealt with in Section 14.
8.4 Maintenance Documentation
a) In-line with much of what was witnessed at KFTL, not even the ‘most basic’ documentation was readily available for review and discussion.
b) Changes to equipment (electrical circuit bypasses etc.) are not recorded, so the as-is status regarding the assets and their various circuits components is not fully known and/or understood.
c) Understanding the life of any asset, is at best a ‘guessing game’. Data was advised at being on board cranes, in the PLC, but upon interrogation, the data retrieved was around 90% unusable and false.
d) It is recommended further in the Maintenance Organisation section, to include a Documentation Manager, so that all technical documentation such as drawings, electrical schematics, technical manuals, parts manuals, software programs, etc. are properly stored, controlled, and kept up to date in an accomplished manner.
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