Page 78 - Osprey Binder

GOVERNANCE SOP ISSUES ITEMIZED BUT NOT CONSIDERED FURTHER.

AGM standing items and additional business.
Extraordinary AGM criteria & procedure.
It is inevitable that major decisions will need to be taken at times of crisis during the year.
It is proposed that the team’s managers and executive or senior members confer and take
Appropriate actions whenever necessary but the decisions are whenever possible disseminated to
all full team Members (by email or telephone) so that urgent feedback, comments and approval is
Obtained.
Where there is a clear majority for or against a decision this must be recorded and abided by the
executive; all decisions made between AGMs must be presented at the AGM – for information,
Discussion and approval or rejection. A majority is judged to be achieved where more than
50% of returned opinions concur (excluding abstentions). To be valid the total number of returned
votes must be more than 50% of the total current full membership – currently defined as member.

Share ownership & Voting rights
The membership of Osprey Powerboat Rescue Team is determined by a vote at an AGM to admit
an individual – usual after a period of ‘probation’. The individual, if accepting the honour, and
becomes entitled to vote on all issues presented to the team.
Membership.
Membership may be withdrawn at any time for outrageous or grossly improper conduct, or by
Voluntary resignation or by a vote of the membership.
Recruitment Policy – Tom Loomes
Risk Assessment Policy – Rob Irvine
Retirement SOP
Succession planning for retirement
Wherever possible it is proposed that the new incumbent for a major executive position should
Shadow the outgoing officer for upwards of a year.

Disciplinary Procedure.

The Disciplinary Procedure will be used only when necessary and as a last resort. Where possible,
informal and/or counselling or other good management practice will be used to resolve matters prior
to any disciplinary action being taken. The procedure is intended to be positive rather than punitive
but takes cognisance of the fact that sanctions may have to be applied in some circumstances.

A team member can discuss any part of this policy with a Team Manager. They can help clarify
team member’s behaviours as well as give guidance and support where it may be needed. Every
individual has the right to representation at any point during the disciplinary process.

SUSPENSION
Suspension is not disciplinary action. The purpose of suspension is manifold and can be used when
it is necessary to remove a member of the team from the race site pending an investigation for
example, to allow time for a 'cooling down period' for both parties, for their own or others protection,
to prevent them influencing or being influenced by others or to prevent possible interference with
evidence. Only the Team Manager in charge of the race has the authority to suspend an individual.

A team member suspended from duty will receive confirmation immediately of:

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