Page 228 - PARAMETER E

Part Five – Student Manual

6.2.1.5. For the safety and convenience of the touring party, advance and proper coordination with the
concerned places to visit shall be undertaken. The coordination shall take place one month before
the conduct of the tour.
6.2.1.6. Not later than one week before the date of the scheduled educational tour, the faculty concerned
shall submit the duly accomplished Request Travel to the University President for his approval
through the respective Department Chairman, college Dean, DSSD Director, and the VPAA, using
the form prescribed therefore;
6.2.1.7. The DSSD shall check if the educational tour and/or field trip requirements are complied with
based on the checklist of requirements (Annex), and then submits the checklist to the Office of the
Vice President for Academic Affairs.
6.2.1.8. Upon approval of the request for an educational tour, all College deans must require the
submission of parents’ permits by their students. Thereafter, the approved request for the tour,
together with the parents’ permits is returned to the DSSD Director.
6.2.1.9. The College Deans and DSSD shall make sure that the students should have purchased travel
insurance before the conduct of the field trip.
6.2.1.10. The VPAA shall be furnished with a copy of the agreement between the Transportation Co.
Manager and the respective College Deans at least three (3) days before the scheduled trip.
6.2.1.11. Within five working days after the trip, the teacher in-charge/manager of the tour per College shall
submit a duly signed report and a financial statement about the tour to the respective College
Deans, DSSD Director and the Vice President for Academic Affairs;
6.2.1.12. In the event that tour guides and tour companies will be utilized, only accredited Tour Operators
and Tour Guides from the Department of Tourism shall be engaged by the University. To ensure
quality and professional conduct of tours, only travel and tour operators and tour guides
accredited by the Department of Tourism shall be engaged by the University.
6.2.1.13. It shall be a basic responsibility of the VPAA to monitor the implementation of educational tours
and to recommend ways and means by which tours and field trips can be systematized to ensure
maximum benefits derived there from.

6.3. Evaluation of Fieldtrips
The participating students shall fill up the educational tour evaluation form. The evaluation will
be conducted by the DSSD. The DSSD will process the data and the result shall be given to the
College concerned and the VPAA for documentation and future reference.

6.4. Duties/Responsibilities of Class Treasurer/Business Manager
6.4.1. Collect authorized money/contribution from students joining the field trip and be held responsible for
safekeeping of the amount collected; and
6.4.2. Reimburse to student contributors any amount not spent during trip not later than five days after
the trip.

6.5. Duties/Responsibilities of Students joining the Field Trip
6.5.1. Submit parent’s permit to attend the field trip to instructor-in-charge;
6.5.2. Pay money/contribution to the class treasurer/business managers on or before the set deadline; and
6.5.3. Adhere strictly to the written instructions about the field trip especially in getting the desired
information, which the trip is designed to give.

6.6. Cancellation/Suspension of Educational Tours and/or Field Trips
6.6.1. The Vice President for Academic Affairs is hereby given authority to revoke/cancel any field trip, if
the terms herein stipulated had not been complied with or violated, and a derogatory report,
complaint, misbehavior of faculty or students have been reported. It shall be duly investigated and
the concerned teacher, if found neglectful of his duties in relation of the field trip shall be
suspended/barred for two years in conducting another field trip in any of his subjects.

215
IFSU code