Page 157 - Town of Bedford FY 2018-2019 Budget.pdf

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TOWN OF BEDFORD
OPERATING POLICY MANUAL
Chapter: Finance Issue (Effective) Date: July 1, 2017
Approval Date: June 13, 2017
Approved By: Town Council

PROCUREMENT

C. The purchasing policy and procedures manual shall provide a step-by-step guide to the Town’s
procurement methods and practices. The understanding and cooperation of all employees in
adhering to this guide is essential for the Town to obtain the maximum value for each tax and
utility dollar spent.

Section 3. OBJECTIVES

A. The primary objectives of the Procurement Policy shall be as follows:
1. Obtain high quality goods and services at reasonable cost.
2. Procurement procedures are to be conducted in a fair and impartial manner with
avoidance of any impropriety or appearance of impropriety.
3. All qualified vendors have access to public business and that no offeror is arbitrarily or
capriciously excluded.
4. Completion is to be sought to the maximum feasible degree.
5. Procurement procedures involve openness and administrative efficiency.
6. Rules governing contract award are to be made clear in advance of the competition.
7. Procurement specification should reflect the need of the purchasing body rather than
being drawn to favor a particular vendor.
8. Purchaser and vendor freely exchange information concerning what is sought to be
procured and what is offered.

Section 4. PROCEDURES

A. Town Council:
1. Approve Purchasing Ordinance

B. Town Staff:
1. Propose revisions to the Purchasing Ordinance and/or Policy Manual
2. Ensure the Town is in compliance with the Purchasing Ordinance and Policy Manual

Section 5. REVISIONS

A. This policy was approved and adopted by the Town Council on June 13, 2017.

Revisions
Original-June, 2017

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