Page 9 - ToolKit FlipBook

How to Make a Public Comment at a City Council Meeting

1. Research topic of interest - Read local news to keep current. Review
minutes from recent meetings to find out what actions have recently
been taken relating to your concerns.

2. Find out when your next city council meeting is. Check your city’s
website if they have one.

3. Read the agenda for the meeting you plan to attend. Councils generally
cannot act on anything unless it is on the agenda.

4. Write your comments. Be aware of any time limits (typically 2-3
minutes) and practice aloud a few times.

5. Arrive early or go to your city hall and fill out a speaker card, if necessary.

6. Attend the meeting. Dress appropriately – does not need to be overly
formal. Consult AKA Protocol for guidance on wearing paraphernalia.

7. Go to podium confidently when called. Thank the person who called you
forward, putting their title (mayor, council member) before their last
name. Do your best to make eye contact and sound calm.

8. Introduce yourself, state that you live in the city, and state any relevant
affiliations (i.e. groups, etc.). It is appropriate to explain that you’re
speaking on behalf of yourself – not AKA.

9. State your position clearly. Briefly explain your reasoning and describe
evidence.

10. Thank the city council when done with your comments. It is ok to finish
your sentence if timer goes off, but not beyond that. It is best to submit
written supporting materials in advance, especially if vote will be tak-
ing place on the same day. If you have any supporting materials, a city
clerk or staff member may be able to collect printed material for the
record.