Page 294 - 2019-20 NJCAA Handbook - May, 2020

Article VI - Scholarship & Letter of Intent

General

Case 1
Cash Payments
SITUATION:
Student-Athlete wants to pay their tuition or other similar fee/charge at the college in cash. Are cash payments an
acceptable means for payments from student-athletes?

ANSWER:
Should financial documents be requested as part of the audit process or as part of an inquiry from the NJCAA National
Office, “Cash Payment” is not an acceptable form of financial documentation. Student-Athletes needing to make a “Cash
Payment’ should be advised to further document the transaction. The NJCAA National Office will require additional information
to clarify this unacceptable financial transaction.

Permissible Aid

Case 1
Divisional Limits
Division I Tuition, course related fees, room and board, course related books, up to $250 in course
required supplies and transportation costs one time per year to and from the college.
Division II Tuition, course related fees, course related books and up to $250 in course required supplies.
Division III No athletic aid is permitted.

Case 2
Tuition and Fees
SITUATION:
Community College A offers a tuition and course related fees scholarship to Student-Athlete R. May Community College A
pay the parking fee for the student-athlete?
ANSWER:
No. Parking fees are not course related and are not required for all students. The student is responsible for paying the
parking fee even if they are on a full scholarship. The NJCAA will allow for graduation fees and dormitory fees, provided the
student-athlete is signed to a room and board scholarship.

Case 3
Required Course-Related Books
SITUATION:
Community College A offers a tuition, course related fees and books scholarship to Student-Athlete R. May Community
College A purchase pens, pencils and notebook paper for Student-Athlete R?
ANSWER:
No. This section of the bylaws only allows those books and required supplies as listed on the syllabus as required by the
college and the instructor for that specific course. The student’s Letter of Intent must indicate an allowance for course required
supplies if those are part of their terms of the Letter of Intent.

Case 4
Transportation to and from College – Airfare
SITUATION:
Community College A awards Student-Athlete R the maximum grant-in-aid as provided under NJCAA bylaws for a Division
I program. Included is a one-way airfare to Community College A at the beginning of the fall term. Can Community College A
pay for Student-Athlete R's airfare to his/her home and back to the college during the Christmas break if they paid for his/her
initial trip to the college?
ANSWER:
No. NJCAA bylaws allow transportation costs one time per academic year for a round trip. Community College A could
pay for Student-Athlete R's transportation back home at Christmas but not for the return trip to college since that leg of the trip
had already been provided.

Case 5
Transportation to and from College – By Car
SITUATION:
Student-Athlete R receives a full scholarship from Community College A for the upcoming academic year. Included in this
scholarship is transportation for the year, on a one-time, round trip basis. May Community College A pay for the round trip if
Student-Athlete R is going to drive from his/her home to the college?

ANSWER:
Yes. The college may pay mileage for one round trip from the student-athlete's home to the college by the most direct
route. The reimbursement should be consistent with the amount paid to college employees for the use of their personal vehicle,
at the particular college involved. (Please refer to Article VI, Section 1.A.4.)