Page 300 - 2019-20 NJCAA Handbook - May, 2020

4. College must document that the most qualified applicant was selected for the camp counselor positon(s).
5. All camp counselors must be paid the going rate for similar duties and position.

Cancellation of Scholarship

Case 1
Cancellation of Grant-in-Aid & Reimbursement – Student Leaves Team Before First Game
SITUATION:
Student-Athlete R, a basketball player at Community College A, accepts an athletic scholarship for the 2019-2020
academic year. On October 1 , prior to Community College A's first date of competition, Student-Athlete R voluntarily leaves
st
the team. Can Community College A demand reimbursement of Student-Athlete R's athletic scholarship?
ANSWER:
Because Student-Athlete R voluntarily left the team prior to Community College A's first contest, Student-Athlete R will be
st
responsible for all expenses from October 1 until the end of the term or the year in which the scholarship was awarded. Those
expenses would be pro-rated from October 1 , based on the cost of attending Community College A as reflected in the college
st
catalog.

Case 2
Cancellation of Grant-in-Aid & Reimbursement – Student Leaves Team in Middle of Season
SITUATION:
Student-Athlete R, a member of Community College A's basketball team, voluntarily withdraws from the team in the middle
of the season. Can Community College A cancel Student-Athlete R's basketball grant-in-aid as a result of him/her withdrawing
from the team?
ANSWER:
No. The grant-in-aid cannot be canceled because Student-Athlete R quit the team after the start of the season.
Cancellation is permissible only if the student-athlete withdrew prior to the start of the regular season.

Case 3
Cancellation of Grant-in-Aid & Reimbursement – Student Leaves After Term
SITUATION:
Student-Athlete R signs an NJCAA Letter of Intent in baseball and attends Community College A during the fall term. After
the fall term, Student-Athlete R does not return to Community College A. Can Community College A demand reimbursement of
all athletic aid received during the fall term?

ANSWER:
No. Community College A cannot demand reimbursement or any scholarship moneys for the fall term.

LETTER OF INTENT

General
Case 1
General Information

The following guidelines have been established to help clarify the interpretation of adding, canceling and releasing athletes
receiving athletic aid. In addition, the use of summer school by scholarship athletes has also been addressed.
• The NJCAA academic year begins on August 1st and ends on July 31st.
• If athletic aid for the summer term is awarded, it must be included on an NJCAA Letter of Intent.
• Summer school is considered part of the previous fall and spring academic year, not part of the upcoming
st
calendar/academic year. A class beginning prior to August 1 would be considered part of a summer school term.
ADDING:
• A student-athlete must be provided with written notification of the terms of the original grant-in-aid and electronically
submitted via the NJCAA Online Letter of Intent system prior to any benefit being provided.
• If the grant-in-aid becomes vacant, it may be awarded to a different individual for the remainder of that academic year,
beginning with the next term.
• Limitations on the number of scholarships allowed by NJCAA bylaws are listed in the NJCAA Sports Procedures Chart.
• A student-athlete may be added to a college’s scholarship list for summer school if they remain in compliance with the
above items.
CANCELLATION:
• Cancellation of a grant-in-aid, during the period of its effectiveness is permitted for the following reasons:
• If the student-athlete becomes ineligible for participation in athletics because of academic and/or disciplinary
reasons;