Page 57 - 2019-20 NJCAA Handbook - May, 2020

B.6.f. Segment 1 - Eligibility: The hard copy and/or electronic eligibility file must include all of the following individual
student-athlete documents and must be grouped by student-athlete.
All official college transcripts/copy of official college transcripts (past, present and transfer) for all
student-athletes listed on the eligibility form. (Foreign transcripts must be translated to English by a
professional translation service outside of the institution. The NJCAA will not accept Google Translate.)
Datatel is not accepted.
Transfer Waivers on all transfer student-athletes where applicable.
B.6.f.iii. Current class/student schedules that include the start and end dates for each class for each student-
athlete listed on the eligibility form.
B.6.f.iv. Proof of final/official high school transcript which identifies the school, student, date of graduation and
c has an administrative signature OR administrative stamp that the registrar interprets as official.
Parchment and other digital transcript services are also considered official without a signature or
c administrative stamp. General Education Diploma or a State Department of Education approved high
c school equivalency test. Home school students refer to Article V, Section B.2. (Foreign transcripts must
s be translated to English)
B.6.f.v Delay statements for all student-athletes where applicable (the statements must be detailed timelines of
the student-athletes time of non-attendance).
B.6.f.v Break of enrollment statements for all student-athletes where applicable (the statements must be
detailed timelines of the student-athletes time of non-attendance).
B.6.f.vii. Approval Documentation from the NJCAA of Academic, Medical or Certified Learning Disability Hardship
approval and/or 18 Calendar Month Non-College Attendance Rule where applicable.
B.6.f.viii. Any other documentation certifying the student-athletes eligibility; or as requested by the NJCAA.

B.6.g. Segment 2 - Letter of Intent/Scholarship: The hard copy Letter of Intent/Scholarship file must include all of the
following individual student-athlete documents and must be grouped by student-athlete.
B.6.g.i. Letter of Intent printable report for the audited sport.
B.6.g.ii. Signed and submitted Letters of Intent where applicable must be sent for each student-athlete signed to
an NJCAA Letter of Intent, regardless if they are certified on the eligibility form.
B.6.g.ii.a. The original signed NJCAA Letter of Intent.
B.6.g.iii. B.6.g.ii.b. A copy of the electronically submitted NJCAA Letter of Intent.
Release Agreements where applicable:
B.6.g.iii.a. Release Agreements for any student-athlete your college has released for the current
academic year.
B.6.g.iii.b. Release Agreements for any student-athlete on this roster who has been released by
B.6.g.iv. another member college.
Any other financial documentation confirming aid; or as requested by the NJCAA.
B.6.h. Penalties for Late Submission of Audit Information
B.6.h.i. First offense – (within one academic year)
B.6.h.i.a. Mandatory audit of all sports within the academic year.
B.6.h.ii. B.6.h.i.b. Letter of reprimand to Athletic Director and College President.
Second offense – (within same academic year)
B.6.h.ii.a. Mandatory audit of all sports within the academic year.